Programmes and projects should allow the entire process, from notification that a review is required to receipt of the final report, to take two months. The Gateway review itself takes one week including presenting the final report.
Below is a summary of key activities in the Gateway process:
Requesting a Gateway Review
The first step in the review process is for a project/programme to assess their schedule to determine when a Gateway review would be appropriate. A Gateway review should be held some weeks before key decision points, to enable review findings to be incorporated in the material for decision – for example, a Gate 2: Delivery Strategy/Detailed Business Case should take place when the BC development is 85-95% complete.
The Senior Responsible Owner (SRO) should then contact the IMAP Gateway team to arrange an Assessment Meeting. This should be arranged at least two months before the proposed Gateway review.
Contacts - IMAP Gateway team
Hedy Manders firstname.lastname@example.org +64 4 917 6933
Denise Walker email@example.com +64 4 917 6920
Mel Wallwork firstname.lastname@example.org +64 4 917 6301
Planning for a Gateway Review
To prepare for a Gateway review, programme/project representatives and members of review teams should download a copy of the Gateway Process Guide, found below.
It is also useful to understand the specific requirements of a review, which will vary according to which gate a programme or project is being assessed against. Detailed information can be found in the appropriate Gateway workbook, which will outline specific criteria to be assessed and programme/project documentation required.