Estimates of appropriations

Vote Ombudsmen - Finance and Government Administration Sector - Estimates 2019/20

Vote Ombudsmen#

APPROPRIATION MINISTER(S): Speaker of the House of Representatives (M78)

APPROPRIATION ADMINISTRATOR: Office of the Ombudsman

RESPONSIBLE MINISTER FOR OFFICE OF THE OMBUDSMAN: Speaker of the House of Representatives

Overview of the Vote#

The Speaker of the House of Representatives is responsible for appropriations in Vote Ombudsmen in 2019/20 totalling $25.962 million (GST exclusive). This comprises:

  • over $23 million annual appropriation for the Office of the Ombudsmen
  • $456,000 permanent legislative authority of Ombudsmen remuneration, and
  • just over $2 million permanent legislative authority for capital expenditure.

The whole of the Vote is committed to the investigation, resolution of complaints and the provision of advice relating to central and local government administrative actions, and monitoring compliance with international conventions.

The Speaker of the House of Representatives is also responsible for a capital injection of over $2 million to the Office of the Ombudsman to fund its capital expenditure.

Details of these appropriations are set out in Parts 2-4.

Details of Appropriations and Capital Injections#

Annual Appropriations and Forecast Permanent Appropriations#

  2018/19 2019/20
Titles and Scopes of Appropriations by Appropriation Type Final
Budgeted
$000
Estimated
Actual
$000
Budget
$000

Departmental Output Expenses

     

Investigation and Resolution of Complaints About Government Administration (M78)

This appropriation is limited to the investigation, resolution of complaints and the provision of advice relating to central and local government administrative actions, and monitoring compliance with international conventions.
18,179 18,179 23,424

Total Departmental Output Expenses

18,179 18,179 23,424

Departmental Other Expenses

     

Remuneration of Ombudsmen PLA (M78)

This appropriation is limited to remuneration expenses for the Ombudsmen as authorised by sections 8 and 9 of the Ombudsmen Act 1975.
442 442 456

Total Departmental Other Expenses

442 442 456

Departmental Capital Expenditure

     

Office of the Ombudsman - Capital Expenditure PLA (M78)

This appropriation is limited to the purchase or development of assets by and for the use of the Office of the Ombudsman, as authorised by section 24(1) of the Public Finance Act 1989.
541 541 2,082

Total Departmental Capital Expenditure

541 541 2,082

Total Annual Appropriations and Forecast Permanent Appropriations

19,162 19,162 25,962

Capital Injection Authorisations#

  2018/19 2019/20
  Final Budgeted
$000
Estimated Actual
$000
Budget
$000
Office of the Ombudsman - Capital Injection (M78) 2,321 2,321 1,882

Supporting Information#

Part 1 - Vote as a Whole#

1.1 - New Policy Initiatives#

Policy Initiative Appropriation 2018/19
Final Budgeted
$000
2019/20
Budget
$000
2020/21
Estimated
$000
2021/22
Estimated
$000
2022/23
Estimated
$000
Additional legal costs

Investigation and Resolution of Complaints about Government Administration

Departmental Output Expenses
70 - - - -
Retaining trained and experienced staff

Investigation and Resolution of Complaints about Government Administration

Departmental Output Expenses
- 370 370 370 370
Monitoring places of detention

Investigation and Resolution of Complaints about Government Administration

Departmental Output Expenses
- 4,243 6,709 9,136 9,196
International support and leadership

Investigation and Resolution of Complaints about Government Administration

Department Output Expenses
- 936 1,091 951 1,091
Increased costs of accommodation

Investigation and Resolution of Complaints about Government Administration

Department Output Expenses
72 74 74 74 74
Capital for monitoring places of detention

Department Capital Injection

- 1,751 402 568 -
Capital for international support and leadership

Department Capital Injection

- 128 - - -
Total Initiatives   142 7,502 8,646 11,099 10,731
Summary of Financial Activity
  2014/15 2015/16 2016/17 2017/18 2018/19 2019/20 2020/21 2021/22 2022/23
  Actual
$000
Actual
$000
Actual
$000
Actual
$000
Final Budgeted
$000
Estimated
Actual
$000
Departmental
Transactions
Budget
$000
Non-
Departmental
Transactions
Budget
$000
Total
Budget
$000
Estimated
$000
Estimated
$000
Estimated
$000

Appropriations

                       
Output Expenses 9,868 11,495 13,598 16,062 18,179 18,179 23,424 - 23,424 25,645 27,706 27,906
Benefits or Related Expenses - - - - - - N/A - - - - -
Borrowing Expenses - - - - - - - - - - - -
Other Expenses 684 696 662 703 442 442 456 - 456 456 456 456
Capital Expenditure 699 343 718 1,826 541 541 2,082 - 2,082 602 768 200
Intelligence and Security Department Expenses and Capital Expenditure - - - - - - - N/A - - - -
Multi-Category Expenses and Capital Expenditure (MCA)                        
Output Expenses - - - - - - - - - - - -
Other Expenses - - - - - - - - - - - -
Capital Expenditure - - - - - - N/A - - - - -

Total Appropriations

11,251 12,534 14,978 18,591 19,162 19,162 25,962 - 25,962 26,703 28,930 28,562

Crown Revenue and Capital Receipts

                       
Tax Revenue - - - - - - N/A - - - - -
Non-Tax Revenue - - - - - - N/A - - - - -
Capital Receipts - - - - - - N/A - - - - -

Total Crown Revenue and Capital Receipts

- - - - - - N/A - - - - -

Note - where restructuring of the vote has occurred then, to the extent practicable, prior years information has been restated as if the restructuring had occurred before the beginning of the period covered. In this instance Total Appropriations for the Budgeted and Estimated Actual year may not equal Total Annual Appropriations and Forecast Permanent Appropriations and Multi-Year Appropriations in the Details of Appropriations and Capital Injections.

Adjustments to the Summary of Financial Activity Table Due to Vote Restructuring

There have been no restructuring adjustments to prior year information in the Summary of Financial Activity table.

 

 

Analysis of Significant Trends

The bulk of the movement in departmental appropriations in Vote Ombudsmen, which are detailed in the Summary of Financial Activity table above, are largely driven by movements in departmental output expenses required to maintain an efficient, effective and professional Ombudsman function. Details of significant movements within each appropriation are shown below.

Departmental Output Expenses

The baseline movements amounting to approximately $6.196 million during the period detailed in the Summary of Financial Activity are due to:

  • As part of the 2015/16 Estimates Parliament approved a baseline increase for proactive advice, training and guidance, additional staff to assist with inspection and monitoring under the Crimes of Tortures Act 1989 and the United Nations Convention on the Rights of Persons with Disabilities, additional resources for capability, and security of the office's staff and information.
  • Supplementary funding was approved for the period 2015/16 for recruitment costs for a new Chief Ombudsman, accommodation, and Information, Communication and Technology (ICT) systems and capability.
  • As part of the 2016/17 Estimates Parliament approved a baseline increase over three years to clear the aged investigations and ongoing budgets for Official Information Act (OIA) compliance investigations, ICT systems and capability, Auckland office rent increase and address remuneration anomalies.
  • Supplementary funding was approved for the period 2016/17 for the establishment of new accommodation in Christchurch and expansion in Wellington, an adjustment for the reduction in the rate of capital charge and an expense transfer from 2016/17 to 2017/18.
  • As part of the 2017/18 Estimates funding was approved for ongoing costs of new accommodation, to align salaries with the current public sector market rates, revising the Case Management Systems, an adjustment for the reduction of capital charge, to monitor the treatment of detained people and an expense transfer from 2016/17 to 2017/18.
  • As part of the 2018/19 Estimates, funding was approved for retaining and rewarding staff, improving security, corporate support, case management IT system, APOR conference, and an expense transfer from 2017/18 to 2018/19.
  • As part of the 2019/20 Estimates, funding was approved for retaining trained and experienced staff, monitoring places of detention, international support and leadership, increased costs of accommodation, and an expense transfer from 2018/19 due to delayed projects.
Departmental Other Expenses

Movements in Departmental Other Expenses are wholly attributable to:

  • determinations issued by the Remuneration Authority relating to Ombudsmen remuneration and to decisions by Parliament regarding the number of Ombudsmen appointed at any one time. There is presently one permanent Ombudsman.
Capital Expenditure

Movements in the provision for capital expenditure follow:

  • The 2016/17 Estimates provides for an increased capital provision by $549,000 to $749,000 to reflect the capital needs for additional staff and to upgrade the Office's ICT capability to make the best use of the capital funding provided in the 2014/15 budget.
  • Supplementary funding was approved for the period 2016/17 for new accommodation in Christchurch and additional accommodation in Wellington.
  • The 2017/18 Estimates provides for an increased capital provision by $1.294 million to $1.494 million for ICT systems and capability and capital needs for new staff of the Optional Protocol to the Convention against Torture unit (OPCAT).
  • The 2018/19 Estimates provides for an increased capital provision by $2.321 million to $2.521 million for improving security, corporate support, and case management IT system.
  • The 2019/20 Estimates provides for an increased capital provision from $1.882 million to $2.082 million, for an accounting adjustment, monitoring places of detention, and international support and leadership.

Part 2 - Details of Departmental Appropriations#

2.1 - Departmental Output Expenses#

Investigation and Resolution of Complaints About Government Administration (M78)
Scope of Appropriation
This appropriation is limited to the investigation, resolution of complaints and the provision of advice relating to central and local government administrative actions, and monitoring compliance with international conventions.
Expenses and Revenue
  2018/19 2019/20
  Final Budgeted
$000
Estimated Actual
$000
Budget
$000
Total Appropriation 18,179 18,179 23,424
Revenue from the Crown 18,179 18,179 23,424
Revenue from Others - - -
What is Intended to be Achieved with this Appropriation

This appropriation is intended to achieve investigation, review and inspection of the administrative conduct of state sector agencies, and provision of advice and guidance in order to ensure people are treated fairly in New Zealand.

How Performance will be Assessed and End of Year Reporting Requirements
  2018/19 2019/20
Assessment of Performance Final Budgeted
Standard
Estimated
Actual
Budget
Standard

Improve public sector capability to do its work and make decisions - number of requests for advice or comment from public sector agencies responded to

200 400 300

Enable serious wrongdoing to be disclosed and investigated and whistleblowers protected - number of requests and enquiries completed

50 80 60

Ensure official information is increasingly available and not unlawfully refused - number of official information complaints completed

1,450 2,000 1,550

Identify flawed public sector decision making and processes and how to resolve them - number of OA complaints completed

2,100 2,100 2,100
End of Year Performance Reporting

Performance information for this appropriation will be reported by the Office of the Ombudsman in the Annual Report to be presented in the House.

Current and Past Policy Initiatives
Policy Initiative Year of
First
Impact
2018/19
Final Budgeted
$000
2019/20
Budget
$000
2020/21
Estimated
$000
2021/22
Estimated
$000
2022/23
Estimated
$000

Current Parliament

           
Retaining trained and experienced staff 2019/20 - 370 370 370 370
Monitoring places of detention 2019/20 - 4,243 6,709 9,136 9,196
International support and leadership 2019/20 - 936 1,091 951 1,091
Increased costs of accommodation 2019/20 72 74 74 74 74
Retaining and rewarding staff 2018/19 511 511 511 511 511
Improving security 2018/19 662 350 350 124 124
Corporate support 2018/19 1,027 1,040 1,040 1,040 1,040
Case management IT system 2018/19 163 326 326 326 326
APOR conference 2018/19 152 - - - -

Previous Parliament

           
Clearing aged investigations 2017/18 (965) - - - -
Monitoring detained people 2017/18 1,127 1,165 1,165 1,165 1,165
Retention of staff 2017/18 253 686 686 686 686
ICT systems 2017/18 332 269 269 269 269
Christchurch and Wellington accommodation 2016/17 322 322 322 322 322
Adjustment for capital charge 2016/17 (53) (53) (53) (53) (53)
Clear aged investigations 2016/17 965 - - - -
OIA compliance investigations 2016/17 564 564 564 564 564
Address remuneration anomalies 2016/17 376 395 395 395 395
ICT systems and capabilities 2015/16 628 628 628 628 628
Corporate capacity - updating lease agreements 2015/16 20 20 20 20 20
Complaints and investigations 2015/16 340 340 340 340 340
Proactive advice, training and guidance 2015/16 166 166 166 166 166
Inspections and monitoring 2015/16 390 390 390 390 390
Security of staff and information 2015/16 126 126 126 126 126
Corporate and support capability 2015/16 360 360 360 360 360
Reasons for Change in Appropriation

The increase in this appropriation for 2019/20 is mainly due to:

  • $4.243 million for monitoring places of detention
  • $936,000 for international support and leadership
  • $400,000 expense transfer from 2018/19
  • $370,000 for retaining trained and experienced staff, and
  • $74,000 for increased costs of accommodation.

2.2 - Departmental Other Expenses#

Remuneration of Ombudsmen PLA (M78)
Scope of Appropriation
This appropriation is limited to remuneration expenses for the Ombudsmen as authorised by sections 8 and 9 of the Ombudsmen Act 1975.
Expenses
  2018/19 2019/20
  Final Budgeted
$000
Estimated Actual
$000
Budget
$000
Total Appropriation 442 442 456
What is Intended to be Achieved with this Appropriation

This appropriation is intended to achieve provision of remuneration payment to the Ombudsman as determined by the Remuneration Authority.

How Performance will be Assessed and End of Year Reporting Requirements

The Chief Ombudsman leads the performance of the Office. The performance of the Office's activities, including the above payment, is reflected in the information for departmental output appropriations.

End of Year Performance Reporting

Performance information for the Office will be reported in the Annual Report that is to be presented to the House.

2.3 - Departmental Capital Expenditure and Capital Injections#

Office of the Ombudsman - Capital Expenditure PLA (M78)
Scope of Appropriation
This appropriation is limited to the purchase or development of assets by and for the use of the Office of the Ombudsman, as authorised by section 24(1) of the Public Finance Act 1989.
Capital Expenditure
  2018/19 2019/20
  Final Budgeted
$000
Estimated Actual
$000
Budget
$000
Forests/Agricultural - - -
Land - - -
Property, Plant and Equipment 388 388 2,010
Intangibles 153 153 72
Other - - -

Total Appropriation

541 541 2,082
What is Intended to be Achieved with this Appropriation

This appropriation is intended to achieve the provision of assets for the use of the Office of the Ombudsman.

End of Year Performance Reporting

Performance information for this appropriation will be reported by the Office of the Ombudsman in the Annual Report to be tabled in the House.

Reasons for Change in Appropriation

The increase in this appropriation for 2019/20 to $2.082 million is mainly for the purchase of office fitout and equipment for monitoring places of detention and international support and leadership.

Capital Injections and Movements in Departmental Net Assets
Office of the Ombudsman
Details of Net Asset Schedule 2018/19
Estimated Actual
$000
2019/20
Projected
$000
Explanation of Projected Movements in 2019/20
Opening Balance 4,445 6,766  
Capital Injections 2,321 1,882 Monitoring places of detention, and international support and leadership
Capital Withdrawals - -  
Surplus to be Retained (Deficit Incurred) - -  
Other Movements - -  

Closing Balance

6,766 8,648