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Estimates of appropriations

Vote Prime Minister and Cabinet - Finance and Government Administration Sector - Estimates 2018/19

Vote Prime Minister and Cabinet

APPROPRIATION MINISTER(S): Minister of Civil Defence (M11), Prime Minister (M52), Minister for Greater Christchurch Regeneration (M85), Minister Responsible for the Earthquake Commission (M86)

APPROPRIATION ADMINISTRATOR: Department of the Prime Minister and Cabinet

RESPONSIBLE MINISTER FOR DEPARTMENT OF THE PRIME MINISTER AND CABINET: Prime Minister

Overview of the Vote

The Prime Minister is responsible for appropriations in Vote Prime Minister and Cabinet for the 2018/19 financial year which cover the following:

  • a total of over $6 million for free and frank advice on policy issues, services to facilitate inter-departmental coordination of policy development, and leadership of a more collective approach to performance across the state sector
  • a total of nearly $6 million for secretariat services to Cabinet, Cabinet committees and the Executive Council, administration of the New Zealand Royal Honours system and coordination of the Government's legislation programme
  • a total of over $4 million for support services to the Governor-General and maintenance of the official residences
  • a total of over $11 million for leadership, advice, coordination around national security matters, leading collaboration within the New Zealand intelligence community, managing the National Cyber Policy Office and providing assessments to support national security
  • a total of $795,000 for the operation of the Science Advisory Committee and an ex gratia payment for the services of the Prime Minister's Chief Science Advisor
  • a total of over $2 million under permanent legislative authority (Governor-General Act 2010) for payments for the salary, allowances, programme and travel expenses outside New Zealand of the Governor-General
  • a total of $174,000 under permanent legislative authority (Intelligence and Security Act 2017) for the remuneration of the Commissioners of Intelligence Warrants
  • a total of nearly $3 million for costs of ownership of Crown assets (Government Houses and their contents)
  • a total of $400,000 on departmental capital expenditure, and
  • a total of $800,000 on Government House capital investment.

The Prime Minister is also responsible for a capital injection of $300,000 to the Department of the Prime Minister and Cabinet.

The Minister for Greater Christchurch Regeneration is responsible for appropriations in Vote Prime Minister and Cabinet for 2018/19 which cover the following:

  • a total of nearly $16 million for the provision of services supporting the regeneration of greater Christchurch.

The Minister of Civil Defence is responsible for appropriations in Vote Prime Minister and Cabinet for 2018/19 which cover the following:

  • a total of over $15 million for ensuring the effective delivery and responsiveness of New Zealand's civil defence emergency management services
  • a total of $5 million under permanent legislative authority (Civil Defence Emergency Management Act 2002) for reimbursing a local authority for, or meeting, expenses incurred by a local authority in connection with an emergency as authorised by section 115A of the Civil Defence Emergency Management Act 2002
  • a total of nearly $2 million for contributions to local authorities following an emergency event, as prescribed in the current Guide to the National Civil Defence Emergency Management Plan
  • a total of $889,000 for contributions to local authorities to support emergency management preparedness programmes, and
  • a total of $300,000 for work necessary to restore Kaikoura Harbour.

The Minister Responsible for the Earthquake Commission is responsible for an appropriation in Vote Prime Minister and Cabinet for 2018/19 which cover the following:

  • a total of over $2 million for an inquiry into the Earthquake Commission (EQC).

Details of these appropriations are set out in Parts 2-4.

Details of Appropriations and Capital Injections

Annual and Permanent Appropriations

  2017/18 2018/19
Titles and Scopes of Appropriations by Appropriation Type Final
Budgeted
$000
Estimated
Actual
$000
Budget
$000

Departmental Output Expenses

     

Canterbury Earthquake Recovery (M85)

This appropriation is limited to provision of services supporting the regeneration of greater Christchurch.
12,190 11,340 10,784

Support for Inquiry into EQC (M86)

This appropriation is limited to supporting the Inquiry into EQC.
592 592 1,782

Total Departmental Output Expenses

12,782 11,932 12,566

Departmental Capital Expenditure

     

Department of the Prime Minister and Cabinet - Capital Expenditure PLA (M52)

This appropriation is limited to the purchase or development of assets by and for the use of the Department of the Prime Minister and Cabinet, as authorised by section 24(1) of the Public Finance Act 1989.
550 550 400

Total Departmental Capital Expenditure

550 550 400

Non-Departmental Other Expenses

     

Contributions to Local Authorities Following an Emergency Event (M11)

This appropriation is limited to contributions to local authorities (other than contributions authorised by section 115A of the Civil Defence Emergency Management Act 2002) following an emergency event, as prescribed in the current Guide to the National Civil Defence Emergency Management Plan.
580 200 1,900

Emergency Management Preparedness Grants (M11)

This appropriation is limited to projects endorsed by CDEM Groups and managed or supported by the Ministry of Civil Defence & Emergency Management.
1,041 791 889

Ex Gratia Payment to the University of Auckland (M52)

This appropriation is limited to ex gratia payments to the University of Auckland to enable continued support of Professor Sir Peter Gluckman's own specialised research programme during his membership of the Science Advisory Committee.
120 120 120

Governor-General's Programme PLA (M52)

This appropriation is limited to expenses incurred on the Governor-General's Programme, as authorised by section 13 of the Governor-General Act 2010.
1,239 1,239 1,239

Governor-General's Salary and Allowance PLA (M52)

This appropriation is limited to expenses incurred on the salary, allowance and other payments to the Governor-General, as authorised by section 12 of the Governor-General Act 2010.
500 500 500

Governor-General's Travel Outside New Zealand PLA (M52)

This appropriation is limited to expenses incurred on the Governor-General's travel outside New Zealand, as authorised by section 14 of the Governor-General Act 2010.
407 407 407

Inquiry into EQC (M86)

This appropriation is limited to the payment of fees and expenses for the Inquiry into EQC.
216 216 648

Local Authority Emergency Expenses PLA (M11)

This appropriation is limited to reimbursing a local authority for, or meeting, expenses incurred by a local authority in connection with an emergency as authorised by section 115A of the Civil Defence Emergency Management Act 2002.
15,000 15,000 5,000

Rehabilitation of Kaikoura Harbour (M11)

This appropriation is limited to a contribution to the Kaikoura District Council acting on behalf of Environment Canterbury for work necessary to restore the functionality of Kaikoura Harbour.
2,470 2,470 300

Remuneration of Commissioners of Intelligence Warrants PLA (M52)

This appropriation is limited to the salaries and allowances of Commissioners of Intelligence Warrants as authorised by clause 3(1) of Schedule 3 of the Intelligence and Security Act 2017.
174 174 174

Crown Contribution for Christ Church Cathedral Reinstatement (M85)

This appropriation is limited to provision of a Crown contribution towards the reinstatement of Christ Church Cathedral.
10,000 10,000 -

Fair Value Write-down of Suspensory Loan for Christ Church Cathedral Reinstatement (M85)

This appropriation is limited to fair value write-down of the suspensory loan for the reinstatement of Christ Church Cathedral, in accordance with generally accepted accounting practice.
15,000 15,000 -

Restoration of Kaikoura District Three Waters Network (M11)

This appropriation is limited to a contribution to Kaikoura District Council to support additional resilience, capacity, improved materials, or other alternatives to the original infrastructure as part of restoration of essential infrastructure systems.
2,400 2,000 -

Total Non-Departmental Other Expenses

49,147 48,117 11,177

Non-Departmental Capital Expenditure

     

Suspensory Loan for Christ Church Cathedral Reinstatement (M85)

This appropriation is limited to provision of a suspensory loan for the reinstatement of Christ Church Cathedral.
15,000 15,000 -

Total Non-Departmental Capital Expenditure

15,000 15,000 -

Multi-Category Expenses and Capital Expenditure

     

Emergency Management MCA (M11)

The overarching purpose of this MCA is to support communities to be resilient by enhancing their capacity and capability to manage civil defence emergencies.
27,804 26,889 15,530

Departmental Output Expenses

     

Community Awareness and Readiness

This category is limited to the development and delivery of long-term national programmes to raise individual and community awareness and preparedness.
2,684 2,600 1,938

Emergency Sector and Support and Development

This category is limited to developing and implementing operational policies and projects, advice, assistance and information to the civil defence and emergency management sector.
7,131 7,081 5,644

Management of Emergencies

This category is limited to management of national emergency readiness, response and recovery, including support to local civil defence emergency management organisations, maintaining the National Crisis Management Centre in a state of readiness, national training and exercises, coordination and management of central government's response and recovery activities and administration of related expenses.
17,458 16,708 7,005

Policy Advice - Emergency Management

This category is limited to the provision of advice (including second opinion advice and contributions to policy advice led by other agencies) to support decision-making by Ministers on government policy matters relating to civil defence emergency matters.
531 500 943

Government House Buildings and Assets MCA (M52)

The overarching purpose of this appropriation is maintaining the Government House buildings and related assets in Wellington and Auckland to the standards necessary to fulfil their constitutional, ceremonial and community roles.
3,542 2,380 3,362

Non-Departmental Other Expenses

     

Depreciation of Crown Assets

This category is limited to depreciation expenses on the Government House buildings and related assets.
1,762 1,000 1,962

Government House - Maintenance

This category is limited to the ongoing maintenance of the Government House buildings and related assets, and the grounds on which they are located.
800 600 600

Non-Departmental Capital Expenditure

     

Government House - Capital Investment

This category is limited to investment necessary to preserve the functionality and value of the Government House buildings and related assets.
980 780 800

Policy Advice and Support Services MCA (M52)

The overarching purpose of this appropriation is to provide policy advice to support decision-making by the Prime Minister and the Cabinet and provide support services to the Prime Minister, Cabinet and its committees, the Executive Council, and the Governor General.
28,769 27,957 28,586

Departmental Output Expenses

     

National Security Priorities and Intelligence Coordination

This category is limited to leadership and coordination around national security matters, leading collaboration within the New Zealand intelligence community and providing intelligence assessments to support national security priorities.
10,892 10,700 11,417

Policy Advice - Child Poverty Reduction

This category is limited to advice (including second opinion advice and contributions to policy advice led by other agencies) to support decision-making by Ministers on government policy matters relating to child poverty reduction.
- - 1,873

Policy Advice - Prime Minister and Cabinet

This category is limited to the provision of advice (including second opinion advice and contributions to policy advice led by other agencies) to support decision-making by the Prime Minister and the Cabinet.
7,314 6,864 4,542

Science Advisory Committee

This category is limited to the purchase of high-quality scientific advice to the Prime Minister.
725 725 675

Support Services to the Governor-General and Maintenance of the Official Residences

This category is limited to financial, administrative, communications and advisory services for the Governor-General; and services to maintain the Governor-General's residences.
4,020 3,900 4,139

Support, Secretariat and Coordination Services

This category is limited to the provision of services to Ministers to enable them to discharge their portfolio (other than policy decision-making) responsibilities including support for the coordination of the Government's legislation programme; secretariat services to the Executive Council, Cabinet and its committees; and administration of the New Zealand Honours system.
5,818 5,768 5,940

Total Multi-Category Expenses and Capital Expenditure

60,115 57,226 47,478

Total Annual and Permanent Appropriations

137,594 132,825 71,621

Multi-Year Appropriations

Type, Title, Scope and Period of Appropriations Appropriations, Adjustments and Use $000

Non-Departmental Output Expenses

   

Regenerate Christchurch (M85)

This appropriation is limited to establishment costs and the development of strategies and planning activities, with communities, stakeholders and decision-makers, for the regeneration of areas in Christchurch.

Commences: 01 July 2016

Expires: 30 June 2021
Original Appropriation 20,000
Adjustments to 2016/17 1,073
Adjustments for 2017/18 -
Adjusted Appropriation 21,073
Actual to 2016/17 Year End 4,000
Estimated Actual for 2017/18 4,000
Estimated Actual for 2018/19 5,073
Estimated Appropriation Remaining 8,000

Total Annual and Permanent Appropriations and Multi-Year Appropriation Forecasts

  2017/18 2018/19
  Final
Budgeted
$000
Estimated
Actual
$000
Budget
$000
Total Annual and Permanent Appropriations 137,594 132,825 71,621
Total MYA Non-Departmental Output Expenses Forecasts 4,000 4,000 5,073

Total Annual and Permanent Appropriations and Multi-Year Appropriation Forecasts

141,594 136,825 76,694

Capital Injection Authorisations

  2017/18 2018/19
  Final Budgeted
$000
Estimated Actual
$000
Budget
$000
Department of the Prime Minister and Cabinet - Capital Injection (M52) 300 300 300

Supporting Information

Part 1 - Vote as a Whole

1.1 - New Policy Initiatives

Policy Initiative Appropriation 2017/18
Final Budgeted
$000
2018/19
Budget
$000
2019/20
Estimated
$000
2020/21
Estimated
$000
2021/22
Estimated
$000
Funding for the Establishment and Operation of a Child Poverty Unit

Policy Advice and Support Services MCA (M52)

Policy Advice - Child Poverty Reduction
Departmental Output Expenses
- 1,873 1,946 2,022 2,101
To Implement the Crown's Offer to Support the Reinstatement of Christ Church Cathedral.

Crown Contribution for Christ Church Cathedral Reinstatement

Non-Departmental Other Expenses
10,000 - - - -
To Implement the Crown's Offer to Support the Reinstatement of Christ Church Cathedral.

Fair Value Write-down of Suspensory Loan for Christ Church Cathedral Reinstatement

Non-Departmental Other Expenses
15,000 - - - -
To Implement the Crown's Offer to Support the Reinstatement of Christ Church Cathedral.

Suspensory Loan for Christ Church Cathedral Reinstatement

Non-Departmental Other Expenses
15,000 - - - -
Funding for an Inquiry into the Earthquake Commission (EQC)

Support for Inquiry into EQC

Departmental Output Expenses
592 1,782 - - -
Funding for an Inquiry into the Earthquake Commission (EQC)

Inquiry into EQC

Non-Departmental Other Expenses
216 648 - - -
Funding for an Inquiry into the Earthquake Commission (EQC)

Departmental Capital Injection

100 - - - -
Funding to Provide Additional Crown Support for Kaikoura District Council

Rehabilitation of Kaikoura Harbour

Non-Departmental Other Expenses
- 300 - - -
Funding to Provide Additional Crown Support for Kaikoura District Council

Contributions to Local Authorities Following an Emergency Event

Non-Departmental Other Expenses
- 1,400 800 - -
Total Initiatives   40,908 6,003 2,746 2,022 2,101

1.2 - Trends in the Vote

Summary of Financial Activity

  2013/14 2014/15 2015/16 2016/17 2017/18 2018/19 2019/20 2020/21 2021/22
  Actual
$000
Actual
$000
Actual
$000
Actual
$000
Final Budgeted
$000
Estimated
Actual
$000
Departmental
Transactions
Budget
$000
Non-
Departmental
Transactions
Budget
$000
Total
Budget
$000
Estimated
$000
Estimated
$000
Estimated
$000

Appropriations

                       
Output Expenses - 3,333 12,510 20,038 16,782 15,932 12,566 5,073 17,639 14,636 6,974 2,974
Benefits or Related Expenses - - - - - - N/A - - - - -
Borrowing Expenses - - - - - - - - - - - -
Other Expenses 4,554 3,431 5,576 44,592 49,147 48,117 - 11,177 11,177 9,629 8,829 8,829
Capital Expenditure 362 4,443 492 350 15,550 15,550 400 - 400 100 100 100
Intelligence and Security Department Expenses and Capital Expenditure - - - - - - - N/A - - - -
Multi-Category Expenses and Capital Expenditure (MCA)                        
Output Expenses 24,733 34,389 39,580 43,461 56,573 54,846 44,116 - 44,116 44,434 45,310 45,389
Other Expenses - 612 1,560 1,557 2,562 1,600 - 2,562 2,562 2,562 2,562 2,562
Capital Expenditure - 54 250 367 980 780 N/A 800 800 800 550 550

Total Appropriations

29,649 46,262 59,968 110,365 141,594 136,825 57,082 19,612 76,694 72,161 64,325 60,404

Crown Revenue and Capital Receipts

                       
Tax Revenue - - - - - - N/A - - - - -
Non-Tax Revenue 189 71 190 250 150 150 N/A 150 150 150 150 150
Capital Receipts - - - - - - N/A - - - - -

Total Crown Revenue and Capital Receipts

189 71 190 250 150 150 N/A 150 150 150 150 150

Note - where restructuring of the vote has occurred then, to the extent practicable, prior years information has been restated as if the restructuring had occurred before the beginning of the period covered. In this instance Total Appropriations for the Budgeted and Estimated Actual year may not equal Total Appropriations in the Details of Appropriations and Capital Injections.

Adjustments to the Summary of Financial Activity Table Due to Vote Restructuring

There have been no restructuring adjustments to prior year information reported in last year's Summary of Financial Activity table.

1.3 - Analysis of Significant Trends

Details of significant movements within each appropriation category are detailed below:

Output Expenses

An appropriation was established in 2014/15 for the Flag Consideration Project.

The increase in 2015/16 was mainly due to the Flag Consideration Project, CabNet project implementation and supporting the regeneration of greater Christchurch.

The increase in 2016/17 was mainly due to the transfer of a full year of funding from the Canterbury Earthquake Recovery Authority (CERA) from 1 March 2016 to support ongoing Canterbury earthquake recovery work.

The decrease in 2017/18 is mainly due to the completion of some activities that transitioned from CERA to the Department of the Prime Minister and Cabinet following the disestablishment of CERA in April 2016. This appropriation will continue to decrease in the outyears as Canterbury earthquake recovery activities come to an end and/or are transferred to local agencies, leaving a residual function in the Department of the Prime Minister and Cabinet.

The increase in 2018/19 is mainly due to $1.7 million in new funding for child poverty reduction. This is offset by a decrease in this year and outyears due to the planned gradual reduction in Canterbury earthquake activities, with a smaller function being retained on an ongoing basis from 2021/22 providing policy and monitoring services.

Other Expenses

The decrease in 2014/15 was mainly due to the transfer of depreciation funding to the new multi-category appropriation, as well as a reduction in actual costs for Emergency Management.

The increase in 2015/16 was mainly due to an increase in the costs of Emergency Management as a result of floods in June 2015.

The increase in 2016/17 was mainly due to $36 million provided for reimbursement to local authorities for the expenses incurred by them in connection with the November 2016 Kaikoura earthquake and tsunami, and $3.2 million for the rehabilitation of Kaikoura Harbour.

The increase in 2017/18 is due to $25 million in new funding to implement the reinstatement of Christ Church Cathedral and $2.4 million in new funding for supporting additional resilience for the three waters network in the Kaikoura District, offset by an expected reduction in reimbursements to local authorities for expenses related to emergency events.

The decrease in 2018/19 is mainly due to the majority of work related to the Rehabilitation of Kaikoura Harbour being completed in 2017/18, the expected completion of works supporting additional resilience for the three waters network in the Kaikoura District in 2017/18, and funding activities in 2017/18 only for the reinstatement of the Christ Church Cathedral. In addition, contributions to local authorities following an emergency are expected to increase for 2018/19, but reduce slightly in outyears from 2019/20.

Capital Expenditure

The increase in 2014/15 was mainly due to funding received for the CabNet project to provide an electronic platform to support Cabinet processes.

The decrease in 2015/16 was mainly due to the completion of the CabNet project, partially offset by the transfer of assets from CERA.

The decrease in 2016/17 is mainly due to the cyclical nature of the routine replacement of the Department's fixed assets.

The increase in 2017/18 is mainly due to funding activity for the reinstatement of the Christ Church Cathedral.

The decrease in 2018/19 is mainly due to the completion in 2017/18 of the funding activity for the reinstatement of the Christ Church Cathedral. Other general departmental capital expenditure is expected to remain at previous years' levels to reflect ongoing capital requirements within the department. In outyears departmental capital expenditure is expected to reduce reflecting the periodic reduction in the level of demand for capital equipment.

Multi-Category Output Expenses

The increase in 2014/15 was mainly due to a full year of costs to administer emergency management functions transferred from Vote Internal Affairs.

The increase in 2015/16 is mainly due to increased operating expenditure in relation to the CabNet project implementation.

The increase in 2016/17 was mainly due to increased funding support to capability and capacity in Emergency Management and the implementation of the Cell Broadcast Alerting project.

The increase in 2017/18 is mainly due to funding transfers for the Cell Broadcast Alerting project, new funding initiatives for the Kaikoura earthquake and tsunami response and recovery, and a transfer of funding for expected costs of emergency sector support and development through the partnership programme with the Ministry of Foreign Affairs and Trade, offset by a reduction in revenue from other departments for the Policy Project.

The decrease in 2018/19 is mainly due to the completion of the Cell Broadcast Alerting project. Outyears are expected to remain relatively constant.

Multi-Category Other Expenses

This category was established in 2014/15 for the depreciation and maintenance of Government House.

Changes since 2015/16 have mainly been the result of the cyclical nature of Government House maintenance costs. Expenditure is expected remain constant in the outyears.

Multi-Category Capital Expenditure

This category was established in 2014/15 to preserve the functionality and value of Government House.

Changes since 2015/16 have mainly been the result of delays in securing vendor contracts for ongoing capital maintenance and the cyclical nature of the routine replacement of fixed assets. Expenditure in the current year and outyears is expected remain in accordance with the approved capital plan.

Part 2 - Details of Departmental Appropriations

2.1 - Departmental Output Expenses

Canterbury Earthquake Recovery (M85)

Scope of Appropriation
This appropriation is limited to provision of services supporting the regeneration of greater Christchurch.
Expenses and Revenue
  2017/18 2018/19
  Final Budgeted
$000
Estimated Actual
$000
Budget
$000
Total Appropriation 12,190 11,340 10,784
Revenue from the Crown 12,005 11,155 10,784
Revenue from Others 185 185 -
What is Intended to be Achieved with this Appropriation

This appropriation is intended to achieve support for the regeneration of greater Christchurch including the ongoing provision of corporate capability.

How Performance will be Assessed and End of Year Reporting Requirements
  2017/18 2018/19
Assessment of Performance Final Budgeted
Standard
Estimated
Actual
Budget
Standard

Departmental Output Expenses

     

Policy and Legislation

     

The satisfaction of the responsible Minister with policy advice service, as measured using the Common Satisfaction Survey (see Note 1), is at least:

6 6 6

A sample of policy advice fits within the target ranges for quality (see Note 2)

Achieved Achieved Achieved

Leadership/Brokering/Coordination

     

The satisfaction of the responsible Minister with the leadership/brokering/coordination role as measured using the Common Satisfaction Survey (see Note 1) is at least:

6 6 6

Monitoring and Reporting

     

Report to the Minister(s) at least twice per year on recovery/regeneration progress and the performance of the Regenerate Christchurch Board

Achieved Achieved Achieved

The satisfaction of the responsible Minister with the monitoring and reporting activity, as measured using the Common Satisfaction Survey (see Note 1) is at least:

6 6 6

The total cost per hour of producing outputs

$90-120 $90-$120 $90-$120

Note 1 - The Common Satisfaction Survey measures Ministers' satisfaction with the quality, timeliness and value for money of policy advice on a scale from 1 to 10, where 1 means fell well short of expectations and 10 means far exceeded expectations.

Note 2 - A sample of the department's policy advice will be assessed by a panel using the Policy Project quality framework. The target ranges for the quality of our policy advice are: that 70% of our assessed papers will score 7 or more, and that 30% will score 8 or more out of 10, with 10 being the highest quality.

End of Year Performance Reporting

Performance information for this appropriation will be reported by the Department of the Prime Minister and Cabinet in the 2018/19 Annual Report.

Current and Past Policy Initiatives
Policy Initiative Year of
First
Impact
2017/18
Final Budgeted
$000
2018/19
Budget
$000
2019/20
Estimated
$000
2020/21
Estimated
$000
2021/22
Estimated
$000

Previous Government

           
Canterbury Earthquake Recovery 2015/16 12,190 10,784 10,636 2,974 2,974
Reasons for Change in Appropriation

The decrease in this appropriation for 2018/19 is due to some Canterbury earthquake recovery activities coming to an end or transferring to local agencies.

Support for Inquiry into EQC (M86)

Scope of Appropriation

This appropriation is limited to supporting the Inquiry into EQC.

Expenses and Revenue

  2017/18 2018/19
  Final Budgeted
$000
Estimated Actual
$000
Budget
$000
Total Appropriation 592 592 1,782
Revenue from the Crown 592 592 1,782
Revenue from Others - - -

What is Intended to be Achieved with this Appropriation

This appropriation is intended to achieve effective support for the Inquiry into EQC.

How Performance will be Assessed and End of Year Reporting Requirements

  2017/18 2018/19
Assessment of Performance Final Budgeted
Standard
Estimated
Actual
Budget
Standard

Inquiry's satisfaction with the Support for Inquiry into EQC, as measured using the Common Satisfaction Survey (see Note 1) is at least:

6 6 6

Note 1 - The Common Satisfaction Survey measures the Inquiry's satisfaction with the quality, timeliness and value for money of advice on a scale from 1 to 10, where 1 means fell well short of expectations and 10 means far exceeded expectations.

End of Year Performance Reporting

Performance information for this appropriation will be reported by the Department of the Prime Minister and Cabinet in the 2018/19 Annual Report.

Current and Past Policy Initiatives

Policy Initiative Year of
First
Impact
2017/18
Final Budgeted
$000
2018/19
Budget
$000
2019/20
Estimated
$000
2020/21
Estimated
$000
2021/22
Estimated
$000

Current Government

           
Funding for an Inquiry into the Earthquake Commission (EQC) 2017/18 592 1,782 - - -

Reasons for Change in Appropriation

The increase in this appropriation for 2018/19 is due to an expected full year of activity with a corresponding increase in expenditure when compared with a partial year's activity in the previous year.

2.3 - Departmental Capital Expenditure and Capital Injections

Department of the Prime Minister and Cabinet - Capital Expenditure PLA (M52)

Scope of Appropriation

This appropriation is limited to the purchase or development of assets by and for the use of the Department of the Prime Minister and Cabinet, as authorised by section 24(1) of the Public Finance Act 1989.

Capital Expenditure

  2017/18 2018/19
  Final Budgeted
$000
Estimated Actual
$000
Budget
$000
Forests/Agricultural - - -
Land - - -
Property, Plant and Equipment 500 500 350
Intangibles - - -
Other 50 50 50

Total Appropriation

550 550 400

What is Intended to be Achieved with this Appropriation

This appropriation is intended to achieve the renewal, upgrade or redesign of assets in support of the delivery of the department's services.

How Performance will be Assessed and End of Year Reporting Requirements

Expenditure is in accordance with the department's approved capital asset management plan.

End of Year Performance Reporting

Performance information for this appropriation will be reported by the Department of the Prime Minister and Cabinet in the 2018/19 Annual Report.

Reasons for Change in Appropriation

The decrease in this appropriation for 2018/19 is due to a $150,000 net reduction in the expected costs of replacement of the department's fixed assets, which are of a cyclical nature.

Capital Injections and Movements in Departmental Net Assets

Department of the Prime Minister and Cabinet

Details of Net Asset Schedule 2017/18
Estimated Actual
$000
2018/19
Projected
$000
Explanation of Projected Movements in 2018/19
Opening Balance 7,997 8,297  
Capital Injections 300 300 Capital injection for the direction, coordination and provision of intelligence assessments to support national intelligence priorities.
Capital Withdrawals - -  
Surplus to be Retained (Deficit Incurred) - -  
Other Movements - -  

Closing Balance

8,297 8,597  

Part 3 - Details of Non-Departmental Appropriations

3.1 - Non-Departmental Output Expenses

Regenerate Christchurch (M85)

Scope of Appropriation and Expenses
Type, Title, Scope and Period of Appropriations Appropriations, Adjustments and Use $000

Regenerate Christchurch (M85)

This appropriation is limited to establishment costs and the development of strategies and planning activities, with communities, stakeholders and decision-makers, for the regeneration of areas in Christchurch.

Commences: 01 July 2016

Expires: 30 June 2021
Original Appropriation 20,000
Adjustments to 2016/17 1,073
Adjustments for 2017/18 -
Adjusted Appropriation 21,073
Actual to 2016/17 Year End 4,000
Estimated Actual for 2017/18 4,000
Estimated Actual for 2018/19 5,073
Estimated Appropriation Remaining 8,000
What is Intended to be Achieved with this Appropriation

This appropriation is intended to achieve strategies and planning activities for the regeneration of areas in Christchurch.

How Performance will be Assessed and End of Year Reporting Requirements
  2017/18 2018/19
Assessment of Performance Final Budgeted
Standard
Estimated
Actual
Budget
Standard

Regenerate Christchurch's achievement in leading and contributing to the regeneration of Christchurch, as measured using the performance targets in its annual Statement of Performance Expectations (see Note 1), is at least:

60% 60% 60%

Note 1 - This measure has been updated to ensure Regenerate Christchurch is publicly accountable through meeting at least 60 per cent of its performance targets in its annual Statement of Performance Expectations 2018/19 (pages 1 and 3). As Regenerate Christchurch is relatively new, we expect the targeted amount for achievement to increase year-on-year.

End of Year Performance Reporting

Performance information for this appropriation will be reported by the Minister supporting Greater Christchurch Regeneration in a report appended to the Department of the Prime Minister and Cabinet's 2018/19 Annual Report.

Current and Past Policy Initiatives
Policy Initiative Year of
First
Impact
2017/18
Final Budgeted
$000
2018/19
Budget
$000
2019/20
Estimated
$000
2020/21
Estimated
$000
2021/22
Estimated
$000

Previous Government

           
Funding for the development of strategies and planning activities with communities, stakeholders and decision-makers, for the regeneration of areas in Christchurch. 2015/16 4,000 4,000 4,000 4,000 -

3.4 - Non-Departmental Other Expenses

Contributions to Local Authorities Following an Emergency Event (M11)

Scope of Appropriation

This appropriation is limited to contributions to local authorities (other than contributions authorised by section 115A of the Civil Defence Emergency Management Act 2002) following an emergency event, as prescribed in the current Guide to the National Civil Defence Emergency Management Plan.

Expenses

  2017/18 2018/19
  Final Budgeted
$000
Estimated Actual
$000
Budget
$000
Total Appropriation 580 200 1,900

What is Intended to be Achieved with this Appropriation

This appropriation is intended to achieve financial support to local authorities in an emergency in the form of contributions to local authority disaster relief funds or special policy funding for programmes of work that will decrease the likelihood of a similar emergency occurring again.

How Performance will be Assessed and End of Year Reporting Requirements

An exemption was granted under section 15D(2)(b)(ii) of the Public Finance Act 1989 on the basis that end-of-year performance information for the appropriation or category is not likely to be informative because payments from this appropriation are for discretionary financial support to local authorities following an emergency event, such as contributions to disaster relief funds, as prescribed in the current Guide to the National Civil Defence Emergency Management Plan.

Current and Past Policy Initiatives

Policy Initiative Year of
First
Impact
2017/18
Final Budgeted
$000
2018/19
Budget
$000
2019/20
Estimated
$000
2020/21
Estimated
$000
2021/22
Estimated
$000

Current Government

           
Funding to provide additional Crown support for Kaikoura District Council 2018/19 - 1,400 800 - -

Reasons for Change in Appropriation

The increase in this appropriation for 2018/19 is mainly due to new funding of $1.400 million to provide additional Crown support to address Kaikoura District Council's earthquake recovery funding shortfalls for repairs to three waters assets.

Emergency Management Preparedness Grants (M11)

Scope of Appropriation

This appropriation is limited to projects endorsed by CDEM Groups and managed or supported by the Ministry of Civil Defence & Emergency Management.

Expenses

  2017/18 2018/19
  Final Budgeted
$000
Estimated Actual
$000
Budget
$000
Total Appropriation 1,041 791 889

What is Intended to be Achieved with this Appropriation

This appropriation is intended to achieve enhanced preparedness and response capabilities in the local community through provision of contestable funding for relevant projects managed by local authorities. Where practicable, the local authority is encouraged to contribute to the cost of the project.

How Performance will be Assessed and End of Year Reporting Requirements

An exemption was granted under section 15D(2)(b)(iii) of the Public Finance Act 1989 on the basis that the amount (or annual average equivalent) of the appropriation is less than $5 million for expenses.

Reasons for Change in Appropriation

The decrease in this appropriation for 2018/19 is due to a return to the base level of the appropriation after an expense transfer from 2016/17 to 2017/18.

Ex Gratia Payment to the University of Auckland (M52)

Scope of Appropriation

This appropriation is limited to ex gratia payments to the University of Auckland to enable continued support of Professor Sir Peter Gluckman's own specialised research programme during his membership of the Science Advisory Committee.

Expenses

  2017/18 2018/19
  Final Budgeted
$000
Estimated Actual
$000
Budget
$000
Total Appropriation 120 120 120

What is Intended to be Achieved with this Appropriation

This appropriation is intended to achieve the provision of high-quality scientific advice to the Prime Minister.

How Performance will be Assessed and End of Year Reporting Requirements

An exemption was granted under section 15D(2)(b)(iii) of the Public Finance Act 1989 on the basis that the amount (or annual average equivalent) of the appropriation is less than $5 million for expenses.

Governor-General's Programme PLA (M52)

Scope of Appropriation

This appropriation is limited to expenses incurred on the Governor-General's Programme, as authorised by section 13 of the Governor-General Act 2010.

Expenses

  2017/18 2018/19
  Final Budgeted
$000
Estimated Actual
$000
Budget
$000
Total Appropriation 1,239 1,239 1,239

What is Intended to be Achieved with this Appropriation

This appropriation is intended to achieve strengthening of the office of the Governor-General as a symbol of national unity and leadership and enhancement of New Zealand's sense of nationhood.

How Performance will be Assessed and End of Year Reporting Requirements

An exemption was granted under section 15D(2)(b)(iii) of the Public Finance Act 1989 on the basis that the amount (or annual average equivalent) of the appropriation is less than $5 million for expenses.

Governor-General's Salary and Allowance PLA (M52)

Scope of Appropriation

This appropriation is limited to expenses incurred on the salary, allowance and other payments to the Governor-General, as authorised by section 12 of the Governor-General Act 2010.

Expenses

  2017/18 2018/19
  Final Budgeted
$000
Estimated Actual
$000
Budget
$000
Total Appropriation 500 500 500

What is Intended to be Achieved with this Appropriation

This appropriation is intended to achieve remuneration of the Governor-General.

How Performance will be Assessed and End of Year Reporting Requirements

An exemption was granted under section 15D(2)(b)(ii) of the Public Finance Act 1989 on the basis that end-of-year performance information for the appropriation or category is not likely to be informative, because this appropriation is solely for salary and allowance payments to the Governor-General.

Governor-General's Travel Outside New Zealand PLA (M52)

Scope of Appropriation

This appropriation is limited to expenses incurred on the Governor-General's travel outside New Zealand, as authorised by section 14 of the Governor-General Act 2010.

Expenses

  2017/18 2018/19
  Final Budgeted
$000
Estimated Actual
$000
Budget
$000
Total Appropriation 407 407 407

What is Intended to be Achieved with this Appropriation

This appropriation is intended to achieve the enablement of the Governor-General, in the head of state role, to represent New Zealand overseas, in support of the government's foreign policy objectives, to enhance relations between New Zealand and other countries, and to attend events that are important to New Zealand and New Zealanders.

How Performance will be Assessed and End of Year Reporting Requirements

An exemption was granted under section 15D(2)(b)(iii) of the Public Finance Act 1989 on the basis that the amount (or annual average equivalent) of the appropriation is less than $5 million for expenses.

Inquiry into EQC (M86)

Scope of Appropriation

This appropriation is limited to the payment of fees and expenses for the Inquiry into EQC.

Expenses

  2017/18 2018/19
  Final Budgeted
$000
Estimated Actual
$000
Budget
$000
Total Appropriation 216 216 648

What is Intended to be Achieved with this Appropriation

This appropriation is intended to achieve the timely and efficient payment of fees and expenses for the Inquiry Chair and Members related to the Inquiry into EQC.

How Performance will be Assessed and End of Year Reporting Requirements

An exemption was granted under section 15D(2)(b)(iii) of the Public Finance Act 1989 on the basis that the amount (or annual average equivalent) of the appropriation is less than $5 million for expenses.

Current and Past Policy Initiatives

Policy Initiative Year of
First
Impact
2017/18
Final Budgeted
$000
2018/19
Budget
$000
2019/20
Estimated
$000
2020/21
Estimated
$000
2021/22
Estimated
$000

Current Government

           
Funding for an Inquiry into the Earthquake Commission (EQC) 2017/18 216 648 - - -

Reasons for Change in Appropriation

The increase in this appropriation for 2018/19 is due to an expected full year of activity with a corresponding increase in expenditure when compared with a partial year's activity in the previous year.

Local Authority Emergency Expenses PLA (M11)

Scope of Appropriation

This appropriation is limited to reimbursing a local authority for, or meeting, expenses incurred by a local authority in connection with an emergency as authorised by section 115A of the Civil Defence Emergency Management Act 2002.

Expenses

  2017/18 2018/19
  Final Budgeted
$000
Estimated Actual
$000
Budget
$000
Total Appropriation 15,000 15,000 5,000

What is Intended to be Achieved with this Appropriation

This appropriation is intended to achieve reimbursement of local authorities for the purposes of reimbursing, or meeting, expenses incurred by them in connection with an emergency as authorised by section 115A of the Civil Defence Emergency Management Act 2002.

How Performance will be Assessed and End of Year Reporting Requirements

  2017/18 2018/19
Assessment of Performance Final Budgeted
Standard
Estimated
Actual
Budget
Standard

Claims received against the appropriation will be assessed in conjunction with approved criteria as set out in clause 33 of the Guide to the National Civil Defence Emergency Management Plan

100% 100% 100%

End of Year Performance Reporting

Performance information for this appropriation will be reported by the Minister of Civil Defence in a report appended to the Department of the Prime Minister and Cabinet's 2018/19 Annual Report.

Current and Past Policy Initiatives

Policy Initiative Year of
First
Impact
2017/18
Final Budgeted
$000
2018/19
Budget
$000
2019/20
Estimated
$000
2020/21
Estimated
$000
2021/22
Estimated
$000

Previous Government

           
New appropriation for the purposes of reimbursing, or meeting, expenses incurred by local authorities in connection with an emergency 2016/17 15,000 5,000 5,000 5,000 5,000

Reasons for Change in Appropriation

The decrease in this appropriation for 2018/19 is due to the return to a base level of expected expenditure for reimbursements to local authorities after an increase in previous years due to a number of major emergencies.

Rehabilitation of Kaikoura Harbour (M11)

Scope of Appropriation

This appropriation is limited to a contribution to the Kaikoura District Council acting on behalf of Environment Canterbury for work necessary to restore the functionality of Kaikoura Harbour.

Expenses

  2017/18 2018/19
  Final Budgeted
$000
Estimated Actual
$000
Budget
$000
Total Appropriation 2,470 2,470 300

What is Intended to be Achieved with this Appropriation

This appropriation is intended to achieve the restoration of the functionality of Kaikoura Harbour.

How Performance will be Assessed and End of Year Reporting Requirements

An exemption was granted under section 15D(2)(b)(ii) of the Public Finance Act 1989 on the basis that end-of-year performance information for the appropriation or category is not likely to be informative, because the appropriation is solely for a payment in respect of works to rehabilitate the Kaikoura Harbour which were completed in 2017/18.

Current and Past Policy Initiatives

Policy Initiative Year of
First
Impact
2017/18
Final Budgeted
$000
2018/19
Budget
$000
2019/20
Estimated
$000
2020/21
Estimated
$000
2021/22
Estimated
$000

Current Government

           
Funding to provide additional Crown support for Kaikoura District Council 2018/19 - 300 - - -

Previous Government

           
Funding for the Rehabilitation of Kaikoura Harbour 2016/17 2,470 - - - -

Reasons for Change in Appropriation

The decrease in this appropriation for 2018/19 is due to the majority of work related to the Rehabilitation of Kaikoura Harbour completed in 2017/18, more than offsetting new funding received for final costs of completion in 2018/19.

Conditions on Use of Appropriation

Reference Conditions
Kaikoura Earthquake: Support for Rehabilitating Kaikoura Harbour Agreed that the Kaikoura District Council be able to drawdown the funding in phases by approval from the Minister of Civil Defence, based on recommendations from the joint governance group.

Remuneration of Commissioners of Intelligence Warrants PLA (M52)

Scope of Appropriation

This appropriation is limited to the salaries and allowances of Commissioners of Intelligence Warrants as authorised by clause 3(1) of Schedule 3 of the Intelligence and Security Act 2017.

Expenses

  2017/18 2018/19
  Final Budgeted
$000
Estimated Actual
$000
Budget
$000
Total Appropriation 174 174 174

What is Intended to be Achieved with this Appropriation

This permanent appropriation provides for payment to Commissioners of Intelligence Warrants of salaries and allowances as determined by the Remuneration Authority.

How Performance will be Assessed and End of Year Reporting Requirements

An exemption was granted under section 15D(2)(b)(ii) of the Public Finance Act 1989 on the basis that end-of-year performance information for the appropriation or category is not likely to be informative, because this appropriation is solely for payments of salaries and allowances to the Commissioners of Intelligence Warrants.

Part 4 - Details of Multi-Category Expenses and Capital Expenditure

Multi-Category Expenses and Capital Expenditure

Emergency Management (M11)

Overarching Purpose Statement
The overarching purpose of this MCA is to support communities to be resilient by enhancing their capacity and capability to manage civil defence emergencies.
Scope of Appropriation

Departmental Output Expenses

Community Awareness and Readiness
This category is limited to the development and delivery of long-term national programmes to raise individual and community awareness and preparedness.
Emergency Sector and Support and Development
This category is limited to developing and implementing operational policies and projects, advice, assistance and information to the civil defence and emergency management sector.
Management of Emergencies
This category is limited to management of national emergency readiness, response and recovery, including support to local civil defence emergency management organisations, maintaining the National Crisis Management Centre in a state of readiness, national training and exercises, coordination and management of central government's response and recovery activities and administration of related expenses.
Policy Advice - Emergency Management
This category is limited to the provision of advice (including second opinion advice and contributions to policy advice led by other agencies) to support decision-making by Ministers on government policy matters relating to civil defence emergency matters.
Expenses, Revenue and Capital Expenditure
  2017/18 2018/19
  Final Budgeted
$000
Estimated Actual
$000
Budget
$000

Total Appropriation

27,804 26,889 15,530

Departmental Output Expenses

     
Community Awareness and Readiness 2,684 2,600 1,938
Emergency Sector and Support and Development 7,131 7,081 5,644
Management of Emergencies 17,458 16,708 7,005
Policy Advice - Emergency Management 531 500 943

Funding for Departmental Output Expenses

     

Revenue from the Crown

25,174 24,259 15,300
Community Awareness and Readiness 2,661 2,577 1,915
Emergency Sector and Support and Development 5,410 5,360 5,523
Management of Emergencies 16,572 15,822 6,919
Policy Advice - Emergency Management 531 500 943

Revenue from Others

2,630 2,630 230
Community Awareness and Readiness 23 23 23
Emergency Sector and Support and Development 1,721 1,721 121
Management of Emergencies 886 886 86
What is Intended to be Achieved with this Appropriation

This appropriation is intended to achieve the enablement and facilitation of leadership in promoting resilience to hazard risks and development of capability and capacity in civil defence emergency management.

How Performance will be Assessed for this Appropriation
  2017/18 2018/19
Assessment of Performance Final Budgeted
Standard
Estimated
Actual
Budget
Standard

New Zealand communities are aware of their hazards and risks, are prepared and resilient, and are able to respond and recover from an emergency.

85% 85% 85%
What is Intended to be Achieved with each Category and How Performance will be Assessed
  2017/18 2018/19
Assessment of Performance Final Budgeted
Standard
Estimated
Actual
Budget
Standard

Departmental Output Expenses

     

Community Awareness and Readiness

     

This category is intended to ensure that programmes are in place to enable the community to prepare and react to emergency events

     

Availability of the civil defence website 24 hours a day, 7 days a week, at least:

99.9% 99.9% 99.9%

The proportion of New Zealanders who have taken action to prepare for an emergency in the last 12 months will increase on the previous year by (See Note 1):

2% 2% 2%

The proportion of New Zealanders who know the correct action to take during an earthquake will increase on the previous year by (see Note 2):

2% 2% 2%

The proportion of New Zealanders who know the correct action to take if they feel a long or strong earthquake near the coast will increase on the previous year by (see Note 3):

2% 2% 2%

Emergency Sector and Support and Development

     

This category is intended to develop and implement operational policies and projects, advice, assistance and information to the civil defence and emergency management sector.

     

The number of Director Guidelines, Technical Standards and Codes that are either reviewed or published (see Note 4) will be at least:

2 per year 2 per year 2 per year

Satisfaction is at least 6 in relation to the two measures below (see Note 5):

     
  • If a Guideline, Technical Standard, or Code was required did it meet the CDEM sector users' needs (see Note 4)
6 6 6
  • MCDEM supports capability development by facilitating learning and training activities for organisations with responsibilities under the Civil Defence Emergency Management Act
6 6 6

The number of CDEM initiatives developed or implemented in partnership with the public sector, private sector and/or the not-for-profit sector will be at least:

5 5 5

Management of Emergencies

     

This category is intended to enable management of national emergency readiness, response and recovery operations.

     

National Warning System tests conducted, at least:

4 4 4

An initial National Warning is issued within 20 minutes of the Duty Manager's decision to issue a National Warning

100% 100% 100%

National Crisis Management Centre managed, during activations, with:

     
  • An initial Action Plan is issued within 24 hours of a Mode 3 or 4 National Crisis Management Centre / National Coordination Centre activation
Achieved Achieved Achieved
  • Critical information technology systems available and operating at agreed performance levels
95% 95% 95%
  • Back-up information technology systems and equipment fully functional, at least
99.8% 99.8% 99.8%

National Crisis Management Centre activations reviewed:

     
  • The MCDEM Leadership Team reviews the amalgamated corrective actions plan at least 4 times during each financial year and ensures target dates are on track (or adjusts target dates when events outside MCDEM's control, such as natural disasters, occur)
Achieved Achieved Achieved

Policy Advice - Emergency Management

     

This category is intended to ensure that decisions by Ministers on matters relating to civil defence emergency management are supported with world-class advice, assessments and processes.

     

A sample of policy advice fits within the target ranges for quality (see Note 6)

Achieved Achieved Achieved

The satisfaction of the responsible Minister with the policy advice service, as measured using the Common Satisfaction Survey (see Note 7), is at least:

6 6 6

Total cost per hour of producing outputs.

$90-$120 $90-$120 $90-$120

Note 1 - The baseline for 2015/16 was 47%, the baseline for 2016/17 was 57%.

Note 2 - The baseline for 2016/17 was 73%.

Note 3 - The baseline for 2016/17 was 83%.

Note 4 - Relevant publications are those found on Ministry of Civil Defence & Emergency Management publications list website http://www.civildefence.govt.nz/resource/publications.

Note 5 - Satisfaction performance measure involves a 10-point scale, where 1 means fell well short of expectations and 10 means far exceeded expectations.

Note 6 - A sample of the department's policy advice will be assessed by a panel using the Policy Project quality framework. The target ranges for the quality of our policy advice are: that 70% of our assessed papers will score 7 or more, and that 30% will score 8 or more out of 10, with 10 being the highest quality.

Note 7 - The Common Satisfaction Survey measures Ministers' satisfaction with the quality, timeliness and value for money of policy advice on a scale from 1 to 10, where 1 means fell well short of expectations and 10 means far exceeded expectations.

End of Year Performance Reporting

Performance information for this appropriation will be reported by the Department of the Prime Minister and Cabinet in the 2018/19 Annual Report.

Current and Past Policy Initiatives
Policy Initiative Year of
First
Impact
2017/18
Final Budgeted
$000
2018/19
Budget
$000
2019/20
Estimated
$000
2020/21
Estimated
$000
2021/22
Estimated
$000

Previous Government

           
Funding for operating costs for the Christchurch Justice and Emergency Services Precinct 2017/18 - 40 40 40 40
Funding to increase capacity and capability to manage emergencies 2016/17 1,800 1,800 1,800 1,800 1,800
Funding for operating costs for the Christchurch Justice and Emergency Services Precinct 2016/17 40 - - - -
Reasons for Change in Appropriation

The decrease in this appropriation for 2018/19 is due to:

  • $1.600 million decrease in funding of emergency sector support and development through the partnership programme with the Ministry of Foreign Affairs and Trade. This funding will be confirmed later in 2018/19 in accordance with the Memorandum of Understanding
  • $1.900 million decrease in expected costs of supporting the November 2016 Kaikoura earthquake and tsunami response and recovery, and
  • $8.500 million decrease in funding for Cell Broadcast Alerting due to the completion of the project in 2017/18 and transition to ongoing operational funding from 2018/19.

Government House Buildings and Assets (M52)

Overarching Purpose Statement

The overarching purpose of this appropriation is maintaining the Government House buildings and related assets in Wellington and Auckland to the standards necessary to fulfil their constitutional, ceremonial and community roles.

Scope of Appropriation

Non-Departmental Other Expenses

Depreciation of Crown Assets
This category is limited to depreciation expenses on the Government House buildings and related assets.
Government House - Maintenance
This category is limited to the ongoing maintenance of the Government House buildings and related assets, and the grounds on which they are located.

Non-Departmental Capital Expenditure

Government House - Capital Investment
This category is limited to investment necessary to preserve the functionality and value of the Government House buildings and related assets.

Expenses, Revenue and Capital Expenditure

  2017/18 2018/19
  Final Budgeted
$000
Estimated Actual
$000
Budget
$000

Total Appropriation

3,542 2,380 3,362

Non-Departmental Other Expenses

     
Depreciation of Crown Assets 1,762 1,000 1,962
Government House - Maintenance 800 600 600

Non-Departmental Capital Expenditure

     
Government House - Capital Investment 980 780 800

What is Intended to be Achieved with this Appropriation

This appropriation is intended to achieve an ongoing programme of planned capital and maintenance for Government Houses.

How Performance will be Assessed for this Appropriation

  2017/18 2018/19
Assessment of Performance Final Budgeted
Standard
Estimated
Actual
Budget
Standard

The Governor-General's official residences are well maintained with maintenance, heritage and gardening plans adhered to

Plans are adhered to Plans are adhered to Plans are adhered to

What is Intended to be Achieved with each Category and How Performance will be Assessed

  2017/18 2018/19
Assessment of Performance Final Budgeted
Standard
Estimated
Actual
Budget
Standard

Non-Departmental Other Expenses

     

Depreciation of Crown Assets

     

This category is intended to achieve the funding of depreciation expenses for Government buildings and related assets.

     

An exemption was granted under section15D(2)(b)(ii) of the PFA, as additional performance information is unlikely to be informative because this appropriation is solely for depreciation expenses on Government Houses in Wellington and Auckland and their contents

Exempt Exempt Exempt

Government House - Maintenance

     

This category is intended to achieve the maintenance of all Government House properties to the standard required

     

An exemption was granted under section15D(2)(b)(iii) of the PFA, as the amount of the annual appropriation is less than $5 million for expenses

Exempt Exempt Exempt

Non-Departmental Capital Expenditure

     

Government House - Capital Investment

     

This category is intended to achieve preservation of the functionality and value of Government House buildings and assets

     

An exemption was granted under section 15D(2)(b)(iii) of the PFA, as the amount of the appropriation is less than $15 million for capital expenditure

Exempt Exempt Exempt

End of Year Performance Reporting

Performance information for this appropriation will be reported by the Department of the Prime Minister and Cabinet in its 2018/19 Annual Report.

Current and Past Policy Initiatives

Policy Initiative Year of
First
Impact
2017/18
Final Budgeted
$000
2018/19
Budget
$000
2019/20
Estimated
$000
2020/21
Estimated
$000
2021/22
Estimated
$000

Previous Government

           
Government House - Maintenance Non-Departmental Other Expenses 2016/17 600 600 600 600 600
Government House - Capital Investment Non-Departmental Expenses 2016/17 400 400 400 400 400

Reasons for Change in Appropriation

The decrease in this appropriation for 2018/19 is due to a $180,000 reduction in capital investment, which reflects the cyclical nature of the routine replacement of Government House's fixed assets.

Policy Advice and Support Services (M52)

Overarching Purpose Statement

The overarching purpose of this appropriation is to provide policy advice to support decision-making by the Prime Minister and the Cabinet and provide support services to the Prime Minister, Cabinet and its committees, the Executive Council, and the Governor General.

Scope of Appropriation

Departmental Output Expenses

National Security Priorities and Intelligence Coordination
This category is limited to leadership and coordination around national security matters, leading collaboration within the New Zealand intelligence community and providing intelligence assessments to support national security priorities.
Policy Advice - Child Poverty Reduction
This category is limited to advice (including second opinion advice and contributions to policy advice led by other agencies) to support decision-making by Ministers on government policy matters relating to child poverty reduction.
Policy Advice - Prime Minister and Cabinet
This category is limited to the provision of advice (including second opinion advice and contributions to policy advice led by other agencies) to support decision-making by the Prime Minister and the Cabinet.
Science Advisory Committee
This category is limited to the purchase of high-quality scientific advice to the Prime Minister.
Support Services to the Governor-General and Maintenance of the Official Residences
This category is limited to financial, administrative, communications and advisory services for the Governor-General; and services to maintain the Governor-General's residences.
Support, Secretariat and Coordination Services
This category is limited to the provision of services to Ministers to enable them to discharge their portfolio (other than policy decision-making) responsibilities including support for the coordination of the Government's legislation programme; secretariat services to the Executive Council, Cabinet and its committees; and administration of the New Zealand Honours system.

Expenses, Revenue and Capital Expenditure

  2017/18 2018/19
  Final Budgeted
$000
Estimated Actual
$000
Budget
$000

Total Appropriation

28,769 27,957 28,586

Departmental Output Expenses

     
National Security Priorities and Intelligence Coordination 10,892 10,700 11,417
Policy Advice - Child Poverty Reduction - - 1,873
Policy Advice - Prime Minister and Cabinet 7,314 6,864 4,542
Science Advisory Committee 725 725 675
Support Services to the Governor-General and Maintenance of the Official Residences 4,020 3,900 4,139
Support, Secretariat and Coordination Services 5,818 5,768 5,940

Funding for Departmental Output Expenses

     

Revenue from the Crown

26,874 26,062 28,556
National Security Priorities and Intelligence Coordination 10,337 10,145 11,417
Policy Advice - Child Poverty Reduction - - 1,873
Policy Advice - Prime Minister and Cabinet 6,069 5,619 4,542
Science Advisory Committee 675 675 675
Support Services to the Governor-General and Maintenance of the Official Residences 3,990 3,870 4,109
Support, Secretariat and Coordination Services 5,803 5,753 5,940

Revenue from Others

1,895 1,895 30
National Security Priorities and Intelligence Coordination 555 555 -
Policy Advice - Prime Minister and Cabinet 1,245 1,245 -
Science Advisory Committee 50 50 -
Support Services to the Governor-General and Maintenance of the Official Residences 30 30 30
Support, Secretariat and Coordination Services 15 15 -

What is Intended to be Achieved with this Appropriation

This appropriation is intended to achieve the enablement and facilitation of decision making by executive government through the delivery of policy advice and support services to the Prime Minister, Cabinet and its committees, the Executive Council and the Governor-General.

How Performance will be Assessed for this Appropriation

  2017/18 2018/19
Assessment of Performance Final Budgeted
Standard
Estimated
Actual
Budget
Standard

The satisfaction of the Prime Minister and the Governor-General, with the quality of services and/or support provided by the Department of the Prime Minister and Cabinet is at least:

6 6 6

What is Intended to be Achieved with each Category and How Performance will be Assessed

  2017/18 2018/19
Assessment of Performance Final Budgeted
Standard
Estimated
Actual
Budget
Standard

Departmental Output Expenses

     

National Security Priorities and Intelligence Coordination

     

This category is intended to ensure that New Zealand has world-class processes in place to deal with national security events and emergencies, and an intelligence community that is trusted, integrated, customer-oriented and crucial to building national resilience (see Note 1).

     

The satisfaction of the Prime Minister with the leadership and coordination around national security matters, leading collaboration within the New Zealand intelligence community and providing intelligence assessments to support national security priorities (see Note 2) is at least:

6 6 6

Policy Advice - Prime Minister and Cabinet

     

This category is intended to ensure that decisions by the Prime Minister and Cabinet are supported with appropriate advice.

     

The satisfaction of the Prime Minister with the policy advice service, as measured using the Common Satisfaction Survey (see Note 3) is at least:

6 6 6

The satisfaction of the Minister for Child Poverty Reduction with the advice provided by the Child Poverty Unit and the Child Wellbeing Strategy Unit, as measured using the Common Satisfaction Survey is at least:

New Measure New Measure 6

The total cost per hour of producing outputs

$90-120 $90-120 $90-120

Science Advisory Committee

     

This category is intended to achieve the provision of high-quality scientific advice to the Prime Minister.

     

The satisfaction of the Prime Minister with the scientific advice provided, as measured using the Common Satisfaction Survey (see Note 3) is at least:

6 6 6

Support Services to the Governor-General and Maintenance of the Official Residences

     

This category is intended to ensure the Governor-General is appropriately advised and supported in carrying out his or her constitutional, ceremonial, community and international roles. This is intended to be achieved through effective advisory, operational, financial, administrative and communications support being provided to the Governor-General. It is also intended to ensure that the official residences are appropriately maintained.

     

The satisfaction of the Governor-General with services provided as measured using the Common Satisfaction Survey (see Note 4) is at least:

6 6 6

The satisfaction of the Building and Grounds Committee with support and advice in relation to the maintenance of the official residences (see Note 5) is at least:

6 6 6

Support, Secretariat and Coordination Services

     

This category is intended to achieve the provision of effective support to the Prime Minister and Ministers to enable them to discharge their portfolio responsibilities, and to support the coordination of the Government's legislation programme, provide secretarial services to the Executive Council, Cabinet and its committees, and to administer the New Zealand Royal Honours system.

     

Cabinet and Cabinet committee minutes requiring subsequent amendment (excluding amendments made as the result of Cabinet decisions)

0.5% 0.5% 0.5%

Papers for Cabinet and Cabinet committee meetings will be published on CabNet by the close of business, two days before the meeting (subject to on-time lodgement in CabNet)

90% 90% 90%

Cabinet minutes will be published on CabNet by the close of business, three days after the Cabinet meeting

95% 95% 95%

The satisfaction of the Governor-General with the services provided as measured using the Common Satisfaction Survey (see Note 4) is at least:

6 6 6

The satisfaction of the Prime Minister with services provided as measured using the Common Satisfaction Survey (see Note 4) is at least:

6 6 6

Note 1 - The National Security Priorities and Intelligence Coordination category encompasses three primary functions: gathering information, assessment of information and intelligence coordination.

Note 2 - The Security & Intelligence Group (SIG) has undertaken a comprehensive review of the existing performance measures within MCA category "National Security Priorities and Intelligence Coordination." As a result, the department has replaced the existing four performance measures. The replacement performance measure is more targeted towards the intention of the MCA category, and towards our key customer - the Prime Minister and the Minister for National Security and Intelligence.

Note 3 - The Common Satisfaction Survey measures the Prime Minister's satisfaction with the quality, timeliness and value for money of policy advice on a scale from 1 to 10, where 1 means fell well short of expectations and 10 means far exceeded expectations.

Note 4 - This performance measure and standard have been brought into line with the way satisfaction is measured across DPMC.

Note 5 - The Building and Grounds Committee's role is to ensure the Capital and Long-Term Maintenance Plan developed by Government House and formally approved by the Chief Executive is properly devised and then implemented. The committee receives support and advice from DPMC officials following the development of the Plan regarding its implementation. The committee's satisfaction will be assessed through an annual feedback form.

End of Year Performance Reporting

Performance information for this appropriation will be reported by the Department of the Prime Minister and Cabinet in the 2018/19 Annual Report.

Current and Past Policy Initiatives

Policy Initiative Year of
First
Impact
2017/18
Final Budgeted
$000
2018/19
Budget
$000
2019/20
Estimated
$000
2020/21
Estimated
$000
2021/22
Estimated
$000

Current Government

           
Funding for the establishment and operation of a Child Poverty Unit 2018/19 - 1,873 1,946 2,022 2,101

Previous Government

           
Funding for the direction, coordination and provision of intelligence assessments to support national intelligence priorities 2016/17 1,700 2,500 3,300 3,300 3,300
Revised funding to the Science Advisory Committee due to a new Memorandum of Understanding 2015/16 120 120 120 120 120
Share of costs of Budget 2015 whole-of-government initiatives 2015/16 (57) (43) (43) (43) (43)
Rephasing of baseline to address future cost pressures 2014/15 110 110 - - -
Additional funding to support CabNet 2014/15 1,462 1,462 1,462 1,462 1.462

Reasons for Change in Appropriation

The net decrease in this appropriation for 2018/19 is $183,000 due to:

  • $1.873 million increase in funding for the Child Poverty Unit, and
  • $800,000 increase in funding for the 2016/17 policy initiative for the provision of intelligence assessments.

Offset by:

  • $2.856 million decrease reflecting the reduction in costs of initiatives funded by other agencies and staff secondments to other entities.
Last updated: 
Thursday, 17 May 2018