Formats and related files
Vote State Services#
APPROPRIATION MINISTER(S): Minister for Social Development (M63), Minister of State Services (M66)
APPROPRIATION ADMINISTRATOR: State Services Commission
RESPONSIBLE MINISTER FOR STATE SERVICES COMMISSION: Minister of State Services
Overview of the Vote#
The Minister of State Services is responsible for appropriations in Vote State Services for the 2018/19 financial year covering the following:
- a total of nearly $30 million to support decision-making by Ministers on Government policy matters and leading the Public Management System to ensure that the State services are collectively responsible and work together
- a total of over $16 million for the remuneration and related employment costs of chief executives employed by the State Services Commission
- a total of $200,000 for payments associated with New Zealand's membership of the Open Government Partnership
- a total of $100,000 for departmental capital expenditure for minor furniture replacements, and
- a total of $7,000 for the settlement of legal liabilities in relation to disestablished government departments and other Crown Settlements.
The Minister for Social Development is responsible for appropriations in Vote State Services for the 2018/19 financial year covering the following:
- a total of over $13 million for identifying where and how to implement a social investment approach, how well it delivers such an approach and providing tools and support to agencies to assist them implement a social investment approach, and to undertake phase two of the Data Exchange project.
Details of these appropriations are set out in Parts 2-4.
Details of Appropriations and Capital Injections#
Annual and Permanent Appropriations#
2017/18 | 2018/19 | ||
---|---|---|---|
Titles and Scopes of Appropriations by Appropriation Type | Final Budgeted $000 |
Estimated Actual $000 |
Budget $000 |
Departmental Output Expenses |
|||
Designing and Implementing Social Investment (M63) This appropriation is limited to identifying where and how to implement a social investment approach, assessing how well a social investment approach is being delivered in these areas, and providing tools and support to agencies to assist them in implementing a social investment approach. |
15,011 | 13,569 | 13,428 |
Place-based Initiatives - National Support (M63) This appropriation is limited to providing support and evaluation across place-based initiatives. |
1,220 | 1,220 | - |
Place-based Initiatives - South Auckland Social Investment Board (M66) This appropriation is limited to the delivery of services as part of the Social Investment Plan for South Auckland and to the operational support of the South Auckland Social Investment Board. |
2,845 | 2,845 | - |
Total Departmental Output Expenses |
19,076 | 17,634 | 13,428 |
Departmental Capital Expenditure |
|||
State Services Commission - Capital Expenditure PLA (M66) This appropriation is limited to the purchase or development of assets by and for the use of the State Services Commission, as authorised by section 24(1) of the Public Finance Act 1989. |
1,033 | 1,140 | 100 |
Total Departmental Capital Expenditure |
1,033 | 1,140 | 100 |
Non-Departmental Other Expenses |
|||
Open Government Partnership (M66) This appropriation is limited to payments associated with New Zealand's membership of the Open Government Partnership. |
200 | 200 | 200 |
Remuneration and Related Employment Costs of Chief Executives (M66) This appropriation is limited to the remuneration and costs relating to the employment of chief executives employed by the State Services Commissioner. |
16,015 | 15,242 | 16,460 |
Settlement of Legal Liabilities (M66) The settlement of legal liabilities incurred by now-disestablished government departments and other Crown settlements. |
7 | - | 7 |
Total Non-Departmental Other Expenses |
16,222 | 15,442 | 16,667 |
Multi-Category Expenses and Capital Expenditure |
|||
Policy Advice and Leadership of the Public Sector MCA (M66) The single overarching purpose of this appropriation is to support decision making by Ministers on Government policy matters and leading the Public Management System. |
30,601 | 30,601 | 29,823 |
Departmental Output Expenses |
|||
Leadership of the Public Management System This category is limited to ensuring the Public Management System has the design, capability and performance to deliver public services. |
25,074 | 25,074 | 24,295 |
Policy Advice This category is limited to the provision of advice (including second opinion advice and contributions to policy advice led by other agencies) to support decision-making by Ministers on government policy matters relating to the Public Management System. |
5,527 | 5,527 | 5,528 |
Total Multi-Category Expenses and Capital Expenditure |
30,601 | 30,601 | 29,823 |
Total Annual and Permanent Appropriations |
66,932 | 64,817 | 60,018 |
Capital Injection Authorisations#
2017/18 | 2018/19 | ||
---|---|---|---|
Final Budgeted $000 |
Estimated Actual $000 |
Budget $000 |
|
State Services Commission - Capital Injection (M66) | 1,500 | 1,500 | - |
Supporting Information#
Part 1 - Vote as a Whole#
This part provides trend information for the vote.
1.2 - Trends in the Vote#
Summary of Financial Activity#
2013/14 | 2014/15 | 2015/16 | 2016/17 | 2017/18 | 2018/19 | 2019/20 | 2020/21 | 2021/22 | ||||
---|---|---|---|---|---|---|---|---|---|---|---|---|
Actual $000 |
Actual $000 |
Actual $000 |
Actual $000 |
Final Budgeted $000 |
Estimated Actual $000 |
Departmental Transactions Budget $000 |
Non- Departmental Transactions Budget $000 |
Total Budget $000 |
Estimated $000 |
Estimated $000 |
Estimated $000 |
|
Appropriations |
||||||||||||
Output Expenses | 9,628 | 9,628 | 9,628 | 10,783 | 19,076 | 17,634 | 13,428 | - | 13,428 | 13,445 | 9,585 | 8,258 |
Benefits or Related Expenses | - | - | - | - | - | - | N/A | - | - | - | - | - |
Borrowing Expenses | - | - | - | - | - | - | - | - | - | - | - | - |
Other Expenses | 11,583 | 12,256 | 12,815 | 14,081 | 16,222 | 15,442 | - | 16,667 | 16,667 | 16,097 | 15,847 | 15,847 |
Capital Expenditure | - | 79 | 161 | 209 | 1,033 | 1,140 | 100 | - | 100 | 100 | 100 | 100 |
Intelligence and Security Department Expenses and Capital Expenditure | - | - | - | - | - | - | - | N/A | - | - | - | - |
Multi-Category Expenses and Capital Expenditure (MCA) | ||||||||||||
Output Expenses | 27,524 | 28,227 | 28,033 | 28,547 | 30,601 | 30,601 | 29,823 | - | 29,823 | 29,332 | 29,339 | 29,339 |
Other Expenses | - | 161 | 130 | - | - | - | - | - | - | - | - | - |
Capital Expenditure | - | - | - | - | - | - | N/A | - | - | - | - | - |
Total Appropriations |
48,735 | 50,351 | 50,767 | 53,620 | 66,932 | 64,817 | 43,351 | 16,667 | 60,018 | 58,974 | 54,871 | 53,544 |
Crown Revenue and Capital Receipts |
||||||||||||
Tax Revenue | - | - | - | - | - | - | N/A | - | - | - | - | - |
Non-Tax Revenue | 11,719 | 12,294 | 12,710 | 12,347 | 15,766 | 15,568 | N/A | 16,211 | 16,211 | 15,641 | 15,391 | 15,391 |
Capital Receipts | - | - | - | - | - | - | N/A | - | - | - | - | - |
Total Crown Revenue and Capital Receipts |
11,719 | 12,294 | 12,710 | 12,347 | 15,766 | 15,568 | N/A | 16,211 | 16,211 | 15,641 | 15,391 | 15,391 |
Note - where restructuring of the vote has occurred then, to the extent practicable, prior years information has been restated as if the restructuring had occurred before the beginning of the period covered. In this instance Total Appropriations for the Budgeted and Estimated Actual year may not equal Total Appropriations in the Details of Appropriations and Capital Injections.
1.3 - Analysis of Significant Trends#
Details of significant movements within each appropriation type are detailed below:
Appropriations#
Output Expenses
From 2013/14 to 2015/16 output expenses were relatively constant.
The increase in 2016/17 reflected time-limited funding of $1.155 million for a place-based appropriation for the South Auckland Social Investment Board.
The increase in 2017/18 reflects:
- An increase of $1.690 million for year two funding for a time-limited place-based initiative relating to the South Auckland Social Investment Board.
- An increase of $5.383 million in funding for the Social Investment Agency, mainly due to a drawdown of contingency funding for phase two of the Data Exchange project.
- Funding for a time-limited place-based initiative administered by the Social Investment Agency totalling $1.220 million for 2017/18 only.
In 2018/19 there is a decrease in output expenses, as there are no longer any time-limited place-based initiatives. Funding for 2018/19 reflects the Social Investment Agency's core appropriation and phase two of the Data Exchange programme.
Other Expenses
The increase in 2017/18 from 2016/17 reflects an increase in the number of chief executives as a result of an increase in the number of agencies.
The figures in outyears reflect the level of anticipated chief executives' remuneration and other related employment costs, assuming a full complement of chief executives employed each financial year. The remuneration is based on staggered increases on appointment, reappointment or midterm reviews at a similar level to that provided for in the wider State sector; and provides for full earn-back payments and restricted exceptional performance payments.
Capital Expenditure
Capital expenditure in 2017/18 is to design and implement a workspace that supports the new operating model and provides for easy sharing of information and the ability to work in a mobile and flexible way.
Capital expenditure in 2018/19 reflects the usual levels of forecast capital expenditure.
Multi-Category Output Expenses
The increase in 2014/15 related to the inquiry into the escape of Phillip Smith while on release from Springhill Prison.
The increase in 2016/17 reflected an expense transfer from the 2015/16 financial year together with gross up of expenses relating to higher departmental revenue from secondments.
The increase in 2017/18 reflects the transition of the Leadership Development Centre functions into the State Services Commission. There are also costs associated with the new departmental agency, the Social Investment Agency, continuing work around the social investment approach.
The decrease in 2018/19 is due to the 2017/18 baseline having been inflated by an expense transfer from 2016/17.
Multi-Category Other Expenses
The decrease in 2016/17 was due to the inquiry into the escape of Phillip Smith being completed and tabled in 2015/16.
Crown Revenue and Capital Receipts#
Non-Tax Revenue
The increase in 2016/17 was due to higher recoveries of chief executives salaries as a result of a higher number of reappointments of chief executives than in 2015/16, and the associated remuneration and employment related costs.
The increase in 2017/18 is due to an increase in the number of chief executives as a result on an increase in the number of agencies.
1.4 - Reconciliation of Changes in Appropriation Structure#
Old Structure | New Structure | |||||
---|---|---|---|---|---|---|
2017/18 Appropriations in the 2017/18 Structure |
2017/18 (Current) $000 |
Appropriations to which Expenses (or Capital Expenditure) have been Moved from or to |
Amount Moved $000 |
2017/18 Appropriations in the 2018/19 Structure |
2017/18 (Restated) $000 |
2018/19 $000 |
Multi-Category Expenses and Capital Expenditure |
Multi-Category Expenses and Capital Expenditure |
|||||
Policy Advice and Management of the Public Management System | 30,601 | Renamed | - | Policy Advice and Leadership of the Public Sector | 30,601 | 29,823 |
Departmental Output Expenses |
Departmental Output Expenses |
|||||
Management of the Public Management System | 25,074 | Renamed | - | Leadership of the Public Management System | 25,074 | 29,823 |
Public Management System Policy Advice | 5,527 | Renamed | - | Policy Advice | 5,527 | |
Total changes in appropriations | 30,601 | - | 30,601 | 29,823 |
Explanations of the reasons for changing the appropriation structure are noted in the details of each appropriation in Parts 2-4.
Part 2 - Details of Departmental Appropriations#
2.1 - Departmental Output Expenses#
Designing and Implementing Social Investment (M63)
Scope of Appropriation
Expenses and Revenue
2017/18 | 2018/19 | ||
---|---|---|---|
Final Budgeted $000 |
Estimated Actual $000 |
Budget $000 |
|
Total Appropriation | 15,011 | 13,569 | 13,428 |
Revenue from the Crown | 15,011 | 13,569 | 13,428 |
Revenue from Others | - | - | - |
What is Intended to be Achieved with this Appropriation
This appropriation is intended to achieve the provision of tools and infrastructure by the Social Investment Agency required to enable a collective social investment approach allowing investment in what works to improve the lives of New Zealanders, creating lasting change.
How Performance will be Assessed and End of Year Reporting Requirements
2017/18 | 2018/19 | ||
---|---|---|---|
Assessment of Performance | Final Budgeted Standard |
Estimated Actual |
Budget Standard |
The satisfaction rating given by the Minister for the quality and timeliness of advice |
At least 70% | 70% | At least 70% |
A survey of Social Sector agencies indicates that the advice, support and tools provided by the Social Investment Agency have been useful |
Achieved | Measure removed | n/a |
A survey of Social Sector agencies shows an improvement in the capability of agencies to implement a social investment approach with the baseline to be established in 2017/18 |
Achieved | Measure removed | n/a |
The combined number of agencies and NGO's on-boarded to the Data Exchange will not be less than 80% of the number committed |
80% or higher | 80% | 80% or higher |
The percentage of key deliverables agreed with the Minister completed in accordance with organisational priorities and agreed standards will be no less than 85% |
85% or higher | 85% | 85% or higher |
End of Year Performance Reporting
Performance information for this appropriation will be reported by the State Services Commission in the 2018/19 Annual Report.
Reasons for Change in Appropriation
The decrease in this appropriation for 2018/19 is due to the 2017/18 appropriation having been inflated by the drawdown of contingency funding for phase two of the Data Exchange project.
2.3 - Departmental Capital Expenditure and Capital Injections#
State Services Commission - Capital Expenditure PLA (M66)#
Scope of Appropriation
Capital Expenditure
2017/18 | 2018/19 | ||
---|---|---|---|
Final Budgeted $000 |
Estimated Actual $000 |
Budget $000 |
|
Forests/Agricultural | - | - | - |
Land | - | - | - |
Property, Plant and Equipment | 1,033 | 1,140 | 100 |
Intangibles | - | - | - |
Other | - | - | - |
Total Appropriation |
1,033 | 1,140 | 100 |
What is Intended to be Achieved with this Appropriation
This appropriation is intended to achieve the renewal and replacement of life-expired assets in support of the delivery of the State Services Commission's services.
How Performance will be Assessed and End of Year Reporting Requirements
Expenditure will be in accordance with the State Services Commission's capital asset management policy.
End of Year Performance Reporting
Performance information for this appropriation will be reported by the State Services Commission in the 2018/19 Annual Report.
Reasons for Change in Appropriation
The decrease in this appropriation for 2018/19 is due to forecast expenditure reverting to its normal level, following a one-off increase in 2017/18 when the State Services Commission updated their workspace to one that supports their operating model.
Capital Injections and Movements in Departmental Net Assets
State Services Commission
Details of Net Asset Schedule | 2017/18 Estimated Actual $000 |
2018/19 Projected $000 |
Explanation of Projected Movements in 2018/19 |
---|---|---|---|
Opening Balance | - | 3,913 | |
Capital Injections | 1,500 | - | |
Capital Withdrawals | - | (500) | Transfer in 2018/19 for accumulated depreciation reserves to provide for replacement of information technology assets which have transferred to the Treasury Central Agencies Shared Services. |
Surplus to be Retained (Deficit Incurred) | - | - | |
Other Movements | - | - | |
Closing Balance |
3,913 | 3,413 |
Part 3 - Details of Non-Departmental Appropriations#
3.4 - Non-Departmental Other Expenses#
Open Government Partnership (M66)
Scope of Appropriation
Expenses
2017/18 | 2018/19 | ||
---|---|---|---|
Final Budgeted $000 |
Estimated Actual $000 |
Budget $000 |
|
Total Appropriation | 200 | 200 | 200 |
What is Intended to be Achieved with this Appropriation
This appropriation is intended to achieve supporting the delivery of New Zealand's Open Government Partnership commitments.
How Performance will be Assessed and End of Year Reporting Requirements
An exemption was granted under s.15D(2)(b)(ii) of the Public Finance Act, as additional performance reporting was unlikely to be informative. This appropriation is limited to payments associated with New Zealand's membership to the Open Government Partnership.
Remuneration and Related Employment Costs of Chief Executives (M66)#
Scope of Appropriation#
Expenses#
2017/18 | 2018/19 | ||
---|---|---|---|
Final Budgeted $000 |
Estimated Actual $000 |
Budget $000 |
|
Total Appropriation | 16,015 | 15,242 | 16,460 |
What is Intended to be Achieved with this Appropriation#
This appropriation is intended to achieve meeting remuneration and other employment costs for chief executives employed by the State Services Commissioner, who leads the Public Service.
How Performance will be Assessed and End of Year Reporting Requirements#
An exemption was granted under s.15D(2)(b)(ii) of the Public Finance Act, as additional performance information is unlikely to be informative because this appropriation is solely for the remuneration and costs relating to the employment of chief executives employed by the State Services Commissioner.
Settlement of Legal Liabilities (M66)#
Scope of Appropriation#
Expenses#
2017/18 | 2018/19 | ||
---|---|---|---|
Final Budgeted $000 |
Estimated Actual $000 |
Budget $000 |
|
Total Appropriation | 7 | - | 7 |
What is Intended to be Achieved with this Appropriation#
This appropriation is intended to achieve the settlement of potential legal liabilities incurred by disestablished government departments and other Crown settlements.
How Performance will be Assessed and End of Year Reporting Requirements#
An exemption was granted under s.15D(2)(b)(iii) of the PFA, as the amount of this annual appropriation for a non-departmental other expense is less than $5 million.
Part 4 - Details of Multi-Category Expenses and Capital Expenditure#
Multi-Category Expenses and Capital Expenditure#
Policy Advice and Leadership of the Public Sector (M66)
Overarching Purpose Statement
Scope of Appropriation
Departmental Output Expenses
Leadership of the Public Management SystemThis category is limited to ensuring the Public Management System has the design, capability and performance to deliver public services.
Policy Advice
This category is limited to the provision of advice (including second opinion advice and contributions to policy advice led by other agencies) to support decision-making by Ministers on government policy matters relating to the Public Management System.
Expenses, Revenue and Capital Expenditure
2017/18 | 2018/19 | ||
---|---|---|---|
Final Budgeted $000 |
Estimated Actual $000 |
Budget $000 |
|
Total Appropriation |
30,601 | 30,601 | 29,823 |
Departmental Output Expenses |
|||
Leadership of the Public Management System | 25,074 | 25,074 | 24,295 |
Policy Advice | 5,527 | 5,527 | 5,528 |
Funding for Departmental Output Expenses |
|||
Revenue from the Crown |
23,972 | 23,972 | 23,363 |
Leadership of the Public Management System | 18,445 | 18,445 | 17,835 |
Policy Advice | 5,527 | 5,527 | 5,528 |
Revenue from Others |
6,629 | 6,629 | 6,460 |
Leadership of the Public Management System | 6,629 | 6,629 | 6,460 |
What is Intended to be Achieved with this Appropriation
This appropriation is intended to achieve a higher performing State sector through delivery of policy advice and leadership of the public management system by ensuring that the State services is collectively responsible and works together, learning what works best and using it to improve performance for customers and having the people, institutions and approach to respond effectively to the needs of New Zealanders today and in the future.
How Performance will be Assessed for this Appropriation
2017/18 | 2018/19 | ||
---|---|---|---|
Assessment of Performance | Final Budgeted Standard |
Estimated Actual |
Budget Standard |
Respondents in the Kiwis Count survey agree or strongly agree that, based on their last service experience, they could trust public servants to do what is right |
80% | 80% | 80% |
Overall Kiwis Count service quality score |
75 points | 75 points | 75 points |
What is Intended to be Achieved with each Category and How Performance will be Assessed
2017/18 | 2018/19 | ||
---|---|---|---|
Assessment of Performance | Final Budgeted Standard |
Estimated Actual |
Budget Standard |
Departmental Output Expenses |
|||
Leadership of the Public Management System |
|||
This category is intended to achieve that the Public Management System has the design capability, and performance to deliver public services |
|||
Complete the National Action Plan Mid Term Self-Assessment |
100% | 100% | Measure replaced |
Complete the National Action Plan End of Term Self-Assessment |
New Measure | New Measure | 100% |
Development of a National Action Plan 2018-20 (NAP 3) |
New Measure | New Measure | 100% |
Recommissioning of the next phase of the reform programme with new plans in place for June 2018 |
100% | 100% | Measure removed |
SSCs system leadership role in Auckland is acknowledged and supported by government agencies and demonstrated by their presence in the Auckland Policy Office (APO) |
Maintaining at least 12 APO government memberships | 12 | Maintaining at least 12 APO government memberships |
Following their agency's Performance Improvement Framework review, chief executives responded that they valued the review process |
Measure removed | Measure removed | n/a |
Agency sponsors agree that the State Services Commission's Continuous Improvement engagements deliver value |
Measure removed | Measure removed | n/a |
State Services Chief Executives agree that the State Services Commission provides the leadership required to support them in their agencies |
Measure replaced | Measure replaced | Measure replaced |
State Services Chief Executives agree that the State Services Commission provides the leadership required to support them in their collective leadership and in leading their agencies |
Average score of 4 out of 5, or better | 4 out of 5 | Average score of 4 out of 5, or better |
Development plans in place for identified successors for all Public Service chief executive roles |
Measure removed | Measure removed | n/a |
Public Service chief executives who have been in the role for one year or more meet or exceed the State Services Commissioner's performance expectations |
Measure removed | Measure removed | n/a |
Deployment of senior leaders through Career Boards and brokered with the State Services Commission |
100 | 100 | 100 |
Policy Advice |
|||
This category is intended to achieve providing advice (including second opinion advice and contributions to policy advice led by other agencies) to support decision-making by Ministers on Government policy matters relating to the Public Management System |
|||
Technical quality of policy advice papers assessed by a survey with a methodical robustness of 90% |
70% | 70% | 70% |
Minister of State Services has satisfaction with policy advice |
80% | 80% | 80% |
The total cost per hour of producing outputs |
$160 | $160 | $160 |
End of Year Performance Reporting
Performance information for this appropriation will be reported by the State Services Commission in the 2018/19 Annual Report.
Reasons for Change in the Appropriation
The decrease in this appropriation for 2018/19 is primarily due to the 2017/18 appropriation having been inflated by an expense transfer from 2016/17.