Supplementary estimates of appropriations

Vote National Archives - Supplementary Estimates 2011/12

Note 42

From the Estimates of Appropriations 2012/13 in Budget 2012, Vote National Archives was merged into Vote Internal Affairs.

MINISTER(S) RESPONSIBLE FOR APPROPRIATIONS: Minister of Internal Affairs (M41)

ADMINISTERING DEPARTMENT: Department of Internal Affairs

MINISTER RESPONSIBLE FOR DEPARTMENT OF INTERNAL AFFAIRS: Minister of Internal Affairs

Details of Appropriations#

Details of Annual and Permanent Appropriations

Details of Annual and Permanent Appropriations - National Archives
  2011/12
Titles and Scopes of Appropriations by Appropriation Type Estimates
Budget
$000
Supplementary
Estimates
Budget
$000
Total
Budget
$000

Departmental Output Expenses

     

Archives Management and Policy Advice MCOA (M41)

24,259 872 25,131
Archives Services
This output class is limited to management of public archives in both physical and digital formats on behalf of the Crown, the provision of public access to archives held by Archives New Zealand, and support for community, iwi and hapu organisations and other jurisdictions in preserving and managing their own records and archives.
19,674 1,192 20,866
Policy Advice
This output class is limited to the provision of policy advice and Ministerial support services focused on public recordkeeping and management of national archives.
535 (149) 386
Regulation of Public Sector Recordkeeping
This output class is limited to the administration of all aspects of the regulatory regime under the Public Records Act 2005, including where the Chief Archivist has statutory independence.
4,050 (171) 3,879

Total Departmental Output Expenses

24,259 872 25,131

Total Annual and Permanent Appropriations

24,259 872 25,131

Information Supporting the Supplementary Estimates Vote National Archives#

MINISTER(S) RESPONSIBLE FOR APPROPRIATIONS: Minister of Internal Affairs (M41)

ADMINISTERING DEPARTMENT: Department of Internal Affairs

MINISTER RESPONSIBLE FOR DEPARTMENT OF INTERNAL AFFAIRS: Minister of Internal Affairs

Part 1 - Summary of the Vote#

Part 1.3 - Trends in the Vote

Summary of Financial Activity

Summary of Financial Activity - National Archives
  2011/12
    Supplementary Estimates  
  Estimates
$000
Departmental
Transactions
$000
Non-Departmental
Transactions
$000
Total
Transactions
$000
Total
$000

Appropriations

         
Output Expenses 24,259 872 - 872 25,131
Benefits and Other Unrequited Expenses - N/A - - -
Borrowing Expenses - - - - -
Other Expenses - - - - -
Capital Expenditure - - - - -
Intelligence and Security Department Expenses and Capital Expenditure - - N/A - -

Total Appropriations

24,259 872 - 872 25,131

Crown Revenue and Capital Receipts

         
Tax Revenue - N/A - - -
Non-Tax Revenue - N/A - - -
Capital Receipts - N/A - - -

Total Crown Revenue and Capital Receipts

- N/A - - -

Part 2 - Details and Expected Performance for Output Expenses#

Part 2.1 - Departmental Output Expenses#

Archives Management and Policy Advice MCOA (M41)

Scope of Appropriation

Archives Services
This output class is limited to management of public archives in both physical and digital formats on behalf of the Crown, the provision of public access to archives held by Archives New Zealand, and support for community, iwi and hapu organisations and other jurisdictions in preserving and managing their own records and archives.
Policy Advice
This output class is limited to the provision of policy advice and Ministerial support services focused on public recordkeeping and management of national archives.
Regulation of Public Sector Recordkeeping
This output class is limited to the administration of all aspects of the regulatory regime under the Public Records Act 2005, including where the Chief Archivist has statutory independence.

Explanation for Use of Multi-Class Output Expense Appropriation

All outputs contribute to maintaining public records that are comprehensive, accurate, secure and accessible.

Expenses and Revenue

Expenses and Revenue - Archives Management and Policy Advice MCOA (M41) - National Archives
  2011/12
  Estimates
$000
Supplementary
Estimates
$000
Total
$000

Total Appropriation

24,259 872 25,131
Archives Services 19,674 1,192 20,866
Policy Advice 535 (149) 386
Regulation of Public Sector Recordkeeping 4,050 (171) 3,879

Revenue from Crown

23,335 872 24,207
Archives Services 18,931 1,335 20,266
Policy Advice 527 (145) 382
Regulation of Public Sector Recordkeeping 3,877 (318) 3,559

Revenue from Other

924 - 924
Archives Services 743 (143) 600
Policy Advice 8 (4) 4
Regulation of Public Sector Recordkeeping 173 147 320

Reasons for Change in Appropriation

This appropriation increased by $872,000 to $25.131 million for 2011/12.

The increase in the Archives Services output expense relates to:

  • a reallocation of shared services costs (increase of $934,000)
  • an increase in funding for an ongoing programme of initiatives to enable the Department to position for efficiency savings from 1 July 2012 ($551,000)
  • partially offset by an expense transfer from 2011/12 to 2012/13 to reflect timing of delivery of the Government Digital Archive project (decrease of $150,000) and a realignment of third party revenue and expenditure (decrease of $143,000).

The decrease in the Policy Advice output expense relates to:

  • a reallocation of shared services costs (decrease of $149,000)
  • a realignment of third party revenue and expenditure (decrease of $4,000)
  • partially offset by an increase in funding for an ongoing programme of initiatives to enable the Department to position for efficiency savings from 1 July 2012 ($4,000).

The decrease in the Regulation of Public Sector Recordkeeping output expense relates to:

  • a reallocation of shared services costs (decrease of $421,000)
  • partially offset by an increase in funding for an ongoing programme of initiatives to enable the Department to position for efficiency savings from 1 July 2012 ($103,000) and a realignment of third party revenue and expenditure (increase of $147,000).