Supplementary estimates of appropriations

Vote Prime Minister and Cabinet - Supplementary Estimates 2016/17

Publication type:
Supplementary estimates of appropriations
Status:
Superseded
Document (signed) date:
Issue date:
Part of:
Corporate author:
Government of New Zealand
Viewpoint:
Government
Publication category:
Budgets of the government
Copyright:
© Crown Copyright, Attribution 4.0 International (CC BY 4.0)
Fiscal year:
2016/17
Budget year:
2017
Budget vote:
Prime Minister and Cabinet

Formats and related files

APPROPRIATION MINISTER(S): Minister of Civil Defence (M11), Prime Minister (M52), Minister supporting Greater Christchurch Regeneration (M85), Minister for Communications (M88)

APPROPRIATION ADMINISTRATOR: Department of the Prime Minister and Cabinet

RESPONSIBLE MINISTER FOR DEPARTMENT OF THE PRIME MINISTER AND CABINET: Prime Minister

Details of Appropriations and Capital Injections#

Annual and Permanent Appropriations#

  2016/17
Titles and Scopes of Appropriations by Appropriation Type Estimates
Budget
$000		 Supplementary
Estimates
Budget
$000		 Total
Budget
$000

Departmental Output Expenses

      

Canterbury Earthquake Recovery (M85)

This appropriation is limited to provision of services supporting the regeneration of greater Christchurch.		 20,741 (1,195) 19,546

Cyber Security Services (M88)

This appropriation is limited to carrying out the functions and services of a national CERT (a New Zealand computer emergency response organisation).		 5,128 (5,128) -

Total Departmental Output Expenses

 25,869 (6,323) 19,546

Departmental Capital Expenditure

      

Department of the Prime Minister and Cabinet - Capital Expenditure PLA (M52)

This appropriation is limited to the purchase or development of assets by and for the use of the Department of the Prime Minister and Cabinet, as authorised by section 24(1) of the Public Finance Act 1989.		 2,450 (1,937) 513

Total Departmental Capital Expenditure

 2,450 (1,937) 513

Non-Departmental Other Expenses

      

Emergency Expenses (M11)

This appropriation is limited to payments to local authorities as provided for under the National CDEM Plan.		 2,000 450 2,450

Emergency Management Preparedness Grants (M11)

This appropriation is limited to projects endorsed by CDEM Groups and managed or supported by the Ministry of Civil Defence & Emergency Management.		 889 - 889

Ex gratia payment to the University of Auckland (M52)

This appropriation is limited to ex gratia payments to the University of Auckland to enable continued support of Professor Sir Peter Gluckman's own specialised research programme during his membership of the Science Advisory Committee.		 120 - 120

Fees for the Commissioner of Security Warrants PLA (M52)

The appropriation under permanent legislative authority (the NZSIS Amendment (No. 2) Act 1999) will provide for payments to the Commissioner as an independent judicial officer for the authorisation of domestic security warrants.		 74 - 74

Governor-General's Programme PLA (M52)

This appropriation is limited to expenses incurred on the Governor-General's Programme, as authorised by section 13 of the Governor-General Act 2010.		 989 300 1,289

Governor-General's Salary and Allowance PLA (M52)

This appropriation is limited to expenses incurred on the salary, allowance and other payments to the Governor-General, as authorised by section 12 of the Governor-General Act 2010.		 576 74 650

Governor-General's travel outside New Zealand PLA (M52)

This appropriation is limited to expenses incurred on the Governor-General's travel outside New Zealand, as authorised by section 14 of the Governor-General Act 2010.		 307 - 307

Local Authority Emergency Expenses PLA (M11)

This appropriation is limited to reimbursing a local authority for, or meeting, expenses incurred by a local authority in connection with an emergency as authorised by section 115A of the Civil Defence Emergency Management Act 2002.		 - 65,000 65,000

Rehabilitation of Kaikoura Harbour (M11)

This appropriation is limited to a contribution to the Kaikoura District Council acting on behalf of Environment Canterbury for work necessary to restore the functionality of Kaikoura Harbour.		 - 5,000 5,000

Restoration of Kaikoura District Three Waters Network (M11)

This appropriation is limited to a contribution to Kaikoura District Council to support additional resilience, capacity, improved materials, or other alternatives to the original infrastructure as part of restoration of essential infrastructure systems.		 - 600 600

Total Non-Departmental Other Expenses

 4,955 71,424 76,379

Multi-Category Expenses and Capital Expenditure

      

Emergency Management MCA (M11)

The overarching purpose of this MCA is to support communities to be resilient by enhancing their capacity and capability to manage civil defence emergencies.		 11,660 13,896 25,556
Departmental Output Expenses
      
Community Awareness and Readiness
This category is limited to the development and delivery of long-term national programmes to raise individual and community awareness and preparedness.		 1,938 1,815 3,753
Emergency Sector and Support and Development
This category is limited to developing and implementing operational policies and projects, advice, assistance and information to the civil defence and emergency management sector.		 5,574 553 6,127
Management of Emergencies
This category is limited to management of national emergency readiness, response and recovery, including support to local civil defence emergency management organisations, maintaining the National Crisis Management Centre in a state of readiness, national training and exercises, coordination and management of central government's response and recovery activities and administration of related expenses.		 3,705 11,401 15,106
Policy Advice - Emergency Management
This category is limited to the provision of advice (including second opinion advice and contributions to policy advice led by other agencies) to support decision-making by Ministers on government policy matters relating to civil defence emergency matters.		 443 127 570

Government House Buildings and Assets MCA (M52)

The overarching purpose of this appropriation is maintaining the Government House buildings and related assets in Wellington and Auckland to the standards necessary to fulfil their constitutional, ceremonial and community roles.		 3,782 280 4,062
Non-Departmental Other Expenses
      
Depreciation of Crown Assets
This category is limited to depreciation expenses on the Government House buildings and related assets.		 1,962 - 1,962
Government House - Maintenance
This category is limited to the ongoing maintenance of the Government House buildings and related assets, and the grounds on which they are located.		 600 450 1,050
Loss on Disposal of Crown Assets
This category is limited to loss on disposal of Government House precinct buildings and related assets.		 170 - 170
Non-Departmental Capital Expenditure
      
Government House - Capital Investment
This category is limited to investment necessary to preserve the functionality and value of the Government House buildings and related assets.		 1,050 (170) 880

Policy Advice and Support Services MCA (M52)

The overarching purpose of this appropriation is to provide policy advice to support decision-making by the Prime Minister and the Cabinet and provide support services to the Prime Minister, Cabinet and its committees, the Executive Council, and the Governor General.		 24,726 2,324 27,050
Departmental Output Expenses
      
National Security Priorities and Intelligence Coordination
This category is limited to leadership and coordination around national security matters, leading collaboration within the New Zealand intelligence community and providing intelligence assessments to support national security priorities.		 9,991 22 10,013
Policy Advice - Prime Minister and Cabinet
This category is limited to the provision of advice (including second opinion advice and contributions to policy advice led by other agencies) to support decision-making by the Prime Minister and the Cabinet.		 4,131 2,577 6,708
Science Advisory Committee
This category is limited to the purchase of high-quality scientific advice to the Prime Minister.		 675 50 725
Support Services to the Governor-General and Maintenance of the Official Residences
This category is limited to financial, administrative, communications and advisory services for the Governor-General; and services to maintain the Governor-General's residences.		 4,139 (251) 3,888
Support, Secretariat and Coordination Services
This category is limited to the provision of services to Ministers to enable them to discharge their portfolio (other than policy decision-making) responsibilities including support for the coordination of the Government's legislation programme; secretariat services to the Executive Council, Cabinet and its committees; and administration of the New Zealand Honours system.		 5,790 (74) 5,716

Total Multi-Category Expenses and Capital Expenditure

 40,168 16,500 56,668

Total Annual and Permanent Appropriations

 73,442 79,664 153,106

Multi-Year Appropriations#

Type, Title, Scope and Period of Appropriations Appropriations, Adjustments and Use $000

Non-Departmental Output Expenses

    

Regenerate Christchurch (M85)

This appropriation is limited to establishment costs and the development of strategies and planning activities, with communities, stakeholders and decision-makers, for the regeneration of areas in Christchurch.

Commences: 01 July 2016

Expires: 30 June 2021		 Original Appropriation 20,000
Adjustments to 2015/16 -
Adjustments for 2016/17 1,073
Adjusted Appropriation 21,073
Actual to 2015/16 Year End -
Estimated Actual for 2016/17 5,073
Estimated Actual for 2017/18 4,000
Estimated Appropriation Remaining 12,000

Total Annual and Permanent Appropriations and Multi-Year Appropriation Forecasts#

  2016/17
  Estimates
Budget
$000		 Supplementary
Estimates
Budget
$000		 Total
Budget
$000
Total Annual and Permanent Appropriations 73,442 79,664 153,106
Total MYA Non-Departmental Output Expenses Forecasts 4,000 1,073 5,073

Total Annual and Permanent Appropriations and Multi-Year Appropriation Forecasts

 77,442 80,737 158,179

Capital Injection Authorisations#

  2016/17
  Estimates Budget
$000		 Supplementary
Estimates Budget
$000		 Total Budget
$000
Department of the Prime Minister and Cabinet - Capital Injection (M52) 2,350 (2,187) 163

Supporting Information#

Part 1 - Vote as a Whole#

1.2 - Trends in the Vote

Summary of Financial Activity

  2016/17
    Supplementary Estimates  
  Estimates
$000		 Departmental
Transactions
$000		 Non-Departmental
Transactions
$000		 Total
Transactions
$000		 Total
$000

Appropriations

          
Output Expenses 29,869 (6,323) 1,073 (5,250) 24,619
Benefits or Related Expenses - N/A - - -
Borrowing Expenses - - - - -
Other Expenses 4,955 - 71,424 71,424 76,379
Capital Expenditure 2,450 (1,937) - (1,937) 513
Intelligence and Security Department Expenses and Capital Expenditure - - N/A - -
Multi-Category Expenses and Capital Expenditure (MCA)          
Output Expenses 36,386 16,220 - 16,220 52,606
Other Expenses 2,732 - 450 450 3,182
Capital Expenditure 1,050 N/A (170) (170) 880

Total Appropriations

 77,442 7,960 72,777 80,737 158,179

Crown Revenue and Capital Receipts

          
Tax Revenue - N/A - - -
Non-Tax Revenue 150 N/A - - 150
Capital Receipts - N/A - - -

Total Crown Revenue and Capital Receipts

 150 N/A - - 150

Part 2 - Details of Departmental Appropriations#

2.1 - Departmental Output Expenses#

Canterbury Earthquake Recovery (M85)

Scope of Appropriation

This appropriation is limited to provision of services supporting the regeneration of greater Christchurch.

Expenses and Revenue

  2016/17
  Estimates
$000		 Supplementary
Estimates
$000		 Total
$000
Total Appropriation 20,741 (1,195) 19,546
Revenue from the Crown 20,741 (1,195) 19,546
Revenue from Others - - -

How Performance will be Assessed and End of Year Reporting Requirements

  2016/17
Performance Measures Estimates
Standard		 Supplementary
Estimates
Standard		 Total
Standard

Departmental Output Expenses

      

Horizontal Infrastructure

      

Monitor and report on progress, timeliness and budget to Minister(s) and Treasury, at least

 4 monthly Expired measure Expired measure

Monitor and report on progress, timeliness and budget of the Horizontal Infrastructure programme to Minister(s) and the Treasury, at least twice per year (see Note 1)

 New measure Achieved Achieved

The wider Horizontal Infrastructure programme completion, close out and transition is finalised within the agreed timeframe

 Completed on time Expired measure Expired measure

The Christchurch Horizontal Infrastructure programme completion, close out and transition is finalised by 30 June 2017 (see Note 2)

 New measure Achieved Achieved

Policy and Legislation

      

The satisfaction of the responsible Minister with the policy advice service, as measured using the Common Satisfaction Survey (see Note 3), is at least

 New measure 6 6

A sample of policy advice fits within the target ranges for quality (see Note 4)

 New measure Achieved Achieved

The satisfaction of the Minister with the policy and legal advice service, as per the Common Satisfaction Survey (see Note 5)

 Minister's expectations are met or exceeded Expired measure Expired measure

Technical quality of policy and legal advice papers will be assessed by a robust methodology (see Note 6)

 90% Expired measure Expired measure

Land and Land Use Planning

      

All Crown submissions are completed within the statutory timeframes

 100% Expired measure Expired measure

All Crown feedback, reviews and appeals are completed within the statutory and hearings panel timeframes

 New measure 100% 100%

Leadership/Brokering/ Coordination

      

The satisfaction of the Minister with the policy advice service, as per the Common Satisfaction Survey

 Ministers' expectations are met or exceeded Expired measure Expired measure

Technical quality of policy advice papers and legal advice assessed by a robust methodology

 80% Expired measure Expired measure

The satisfaction of the responsible Minister with the leadership/brokering/coordination role as measured using the Common Satisfaction Survey (see Note 3), is at least

 New measure 6 6

The Learn, Prepare, Act Symposium and Report are completed by June 2017 (see Note 7)

 Completed Discontinued in 2016/17 Discontinued in 2016/17

The Whole of Government Lessons Learnt Report is completed by June 2017 (see Note 7)

 New measure Completed Completed

Monitoring and Reporting

      

Report to the Minister(s) at least six monthly on recovery progress and the performance of the Regenerate Christchurch Board

 Achieved Expired measure Expired measure

Report to the Minister(s) at least twice per year on recovery/regeneration progress and the performance of the Regenerate Christchurch Board (see Note 8)

 New measure Achieved Achieved

The satisfaction of the responsible Minister with the monitoring and reporting activity, as measured using the Common Satisfaction Survey (see Note 3), is at least

 New measure 6 6

Provide advice to the Minister on Crown appointments to the Regenerate Christchurch Board, as required (see Note 9)

 Achieved Expired measure Expired measure

Note 1 - This measure has been revised to improve consistency and focus on the number of reports instead of the timing of reporting.

Note 2 - This measure has been revised to clarify that it related to the Christchurch Horizontal Infrastructure programme. The measure also required a target date for completion.

Note 3 - The Common Satisfaction Survey measures Ministers' satisfaction with the quality, timeliness and value for money of policy advice on a scale from 1 to 10, where 1 means fell well short of expectations and 10 means far exceeded expectations.

Note 4 - A sample of the Department's policy advice will be assessed by a panel using the Policy Project quality framework. The target ranges for the quality of our policy advice are: that 70% of our assessed papers will score 7 or more, and, that 30% will score 8 or more out of 10 with 10 being the highest quality.

Note 5 - Reporting on this measure will be covered in the Stakeholder survey to the Minister supporting Greater Christchurch Regeneration.

Note 6 - The quality characteristics of policy advice to be surveyed with the Minister supporting Greater Christchurch Regeneration in 2016/17 are:

  • Completeness/alignment (advice meets the Minister's needs)
  • Timeliness (advice provided in time to meet Cabinet Office and ministerial requirements, or as otherwise agreed)
  • Robustness (advice received is of high technical quality, considering clarity, accuracy, analytical rigour, fitness for purpose and relevance to the wider context), and
  • Likelihood to recommend (level to which the Minister will tell other Ministers they have received good policy advice from policy advice units).

Note 7 - A Symposium was originally included in the Recovery Learning and Legacy project, however the timing of the event was considered too soon to effectively reflect on learnings and legacy, and deliver the desired outcomes.

Note 8 - This measure has been revised to reflect the current stage of the rebuild/regeneration rather than recovery. A focus has also been placed on the number of reports produced rather than frequency of reporting.

Note 9 - Reporting on this measure will be covered in the Stakeholder survey to the Minister supporting Greater Christchurch Regeneration. Achieved means that all the advice provided on appointments meet the Minister's expectations on completeness, quality and timeliness.

Reasons for Change in Appropriation

This appropriation decreased by $1.195 million to $19.546 million for 2016/17 due to:

  • $2.016 million transferred from 2015/16, more than offset by
  • $3.400 million transferred to other appropriations to support the November 2016 Kaikoura earthquake and tsunami response and recovery.

Cyber Security Services (M88)#

Scope of Appropriation#

This appropriation is limited to carrying out the functions and services of a national CERT (a New Zealand computer emergency response organisation).

Expenses and Revenue#

  2016/17
  Estimates
$000		 Supplementary
Estimates
$000		 Total
$000
Total Appropriation 5,128 (5,128) -
Revenue from the Crown 5,128 (5,128) -
Revenue from Others - - -

Reasons for Change in Appropriation#

This appropriation decreased by $5.128 million to $0 for 2016/17 due to a transfer of the full amount (including outyears) to Vote Business, Science and Innovation.

2.3 - Departmental Capital Expenditure and Capital Injections#

Department of the Prime Minister and Cabinet - Capital Expenditure PLA (M52)#

Scope of Appropriation

This appropriation is limited to the purchase or development of assets by and for the use of the Department of the Prime Minister and Cabinet, as authorised by section 24(1) of the Public Finance Act 1989.

Capital Expenditure

  2016/17
  Estimates
$000		 Supplementary
Estimates
$000		 Total
$000
Forests/Agricultural - - -
Land - - -
Property, Plant and Equipment 2,400 (1,937) 463
Intangibles - - -
Other 50 - 50

Total Appropriation

 2,450 (1,937) 513

Reasons for Change in Appropriation

This appropriation decreased by $1.937 million to $513,000 for 2016/17 due to:

  • $2.187 million transfer of Cyber Security Services to the Ministry of Business, Innovation and Employment, offset by
  • $250,000 increase in capital funding to reflect forecasted expenditure according to the Department's capital plan.

Capital Injections and Movements in Departmental Net Assets

Department of the Prime Minister and Cabinet

Details of Net Asset Schedule 2016/17
Main Estimates Projections
$000		 2016/17
Supplementary Estimates Projections
$000		 Explanation of Projected Movements in 2016/17
Opening Balance 8,534 8,534 Supplementary Estimates opening balance reflects the audited results as at 30 June 2016.
Capital Injections 2,350 163 Capital injections to increase capacity and capability of Emergency Management, and for the direction, coordination and provision of intelligence assessments to support national intelligence priorities.
Capital Withdrawals (700) (700) Transfer of accumulated depreciation reserves for information technology assets, as replacements are managed by the Treasury Central Agency Shared Services.
Surplus to be Retained (Deficit Incurred) - -  
Other Movements - -  

Closing Balance

 10,184 7,997  

Part 3 - Details of Non-Departmental Appropriations#

3.1 - Non-Departmental Output Expenses#

Regenerate Christchurch (M85)

Scope of Appropriation and Expenses

Type, Title, Scope and Period of Appropriations Appropriations, Adjustments and Use $000

Regenerate Christchurch (M85)

This appropriation is limited to establishment costs and the development of strategies and planning activities, with communities, stakeholders and decision-makers, for the regeneration of areas in Christchurch.

Commences: 01 July 2016

Expires: 30 June 2021		 Original Appropriation 20,000
Adjustments to 2015/16 -
Adjustments for 2016/17 1,073
Adjusted Appropriation 21,073
Actual to 2015/16 Year End -
Estimated Actual for 2016/17 5,073
Estimated Actual for 2017/18 4,000
Estimated Appropriation Remaining 12,000

How Performance will be Assessed and End of Year Reporting Requirements

  2016/17
Performance Measures Estimates
Standard		 Supplementary
Estimates
Standard		 Total
Standard

Regenerate Christchurch will operate and deliver its work programme in accordance with the responsible Minister's and Christchurch City Mayor's Letter of Expectations

 Achieved Expired measure Expired measure

Regenerate Christchurch will lead and contribute to the regeneration of Christchurch in accordance with its purpose, objective and functions set out in the Greater Christchurch Regeneration Act 2016, and with the responsible Minister's and Christchurch City Mayor's Letter of Expectations (see Note 1)

 New measure Achieved Achieved

Note 1 - In the absence of Regenerate Christchurch's final work programme, the measure and standard have been updated to ensure Regenerate Christchurch meets its statutory requirements.

Reasons for Change in Appropriation

This appropriation increased by $1.073 million to $21.073 million in 2016/17 due to a transfer from the 2015/16 year to continue the support of Regenerate Christchurch.

3.4 - Non-Departmental Other Expenses#

Emergency Expenses (M11)#

Scope of Appropriation

This appropriation is limited to payments to local authorities as provided for under the National CDEM Plan.

Expenses

  2016/17
  Estimates
$000		 Supplementary Estimates
$000		 Total
$000
Total Appropriation 2,000 450 2,450

Reasons for Change in Appropriation

This appropriation increased by $450,000 to $2.450 million for 2016/17 due to increased assistance payments made to local authorities, including a Disaster Relief Fund contribution as part of the Egdecumbe floods response.

Governor-General's Programme PLA (M52)#

Scope of Appropriation#

This appropriation is limited to expenses incurred on the Governor-General's Programme, as authorised by section 13 of the Governor-General Act 2010.

Expenses#

  2016/17
  Estimates
$000		 Supplementary Estimates
$000		 Total
$000
Total Appropriation 989 300 1,289

Reasons for Change in Appropriation#

This appropriation increased by $300,000 to $1.289 million for 2016/17 due to increased forecasted expenditure reflecting changes to the Governor-General's programme.

Governor-General's Salary and Allowance PLA (M52)#

Scope of Appropriation#

This appropriation is limited to expenses incurred on the salary, allowance and other payments to the Governor-General, as authorised by section 12 of the Governor-General Act 2010.

Expenses#

  2016/17
  Estimates
$000		 Supplementary Estimates
$000		 Total
$000
Total Appropriation 576 74 650

Reasons for Change in Appropriation#

This appropriation increased by $74,000 to $650,000 for 2016/17 due to increased salary costs associated with the transition to a new Governor-General.

Local Authority Emergency Expenses PLA (M11)#

Scope of Appropriation#

This appropriation is limited to reimbursing a local authority for, or meeting, expenses incurred by a local authority in connection with an emergency as authorised by section 115A of the Civil Defence Emergency Management Act 2002.

Expenses#

  2016/17
  Estimates
$000		 Supplementary Estimates
$000		 Total
$000
Total Appropriation - 65,000 65,000

What is Intended to be Achieved with this Appropriation#

This appropriation is intended to achieve reimbursement of local authorities for the purposes of meeting expenses incurred by them in connection with an emergency as authorised by section 115A of the Civil Defence Emergency Management Act 2002.

How Performance will be Assessed and End of Year Reporting Requirements#

  2016/17
Performance Measures Estimates
Standard		 Supplementary
Estimates
Standard		 Total
Standard

Claims received against the appropriation will be assessed in conjunction with approved criteria as set out in clause 33 of the Guide to the National Civil Defence Emergency Management Plan

 New measure 100% 100%

End of Year Performance Reporting#

Performance information for this appropriation will be reported by the Minister of Civil Defence in a report appended to the Department of the Prime Minister and Cabinet's 2016/17 Annual Report.

Reasons for Change in Appropriation#

This is a new Non-Departmental Permanent Legislative Authority (PLA) to reimburse or meet expenses incurred by a local authority in connection with an emergency.

Rehabilitation of Kaikoura Harbour (M11)#

Scope of Appropriation#

This appropriation is limited to a contribution to the Kaikoura District Council acting on behalf of Environment Canterbury for work necessary to restore the functionality of Kaikoura Harbour.

Expenses#

  2016/17
  Estimates
$000		 Supplementary Estimates
$000		 Total
$000
Total Appropriation - 5,000 5,000

What is Intended to be Achieved with this Appropriation#

This appropriation is intended to achieve the restoration of the functionality of Kaikoura Harbour.

How Performance will be Assessed and End of Year Reporting Requirements#

  2016/17
Performance Measures Estimates
Standard		 Supplementary
Estimates
Standard		 Total
Standard

Dredging of harbour and marina entrance completed in accordance with project plan by 30 June 2017

 New measure Achieved Achieved

End of Year Performance Reporting#

Performance information for this appropriation will be reported by the Minister of Civil Defence in a report appended to the Department of the Prime Minister and Cabinet's 2016/17 Annual Report.

Reasons for Change in Appropriation#

This is a new appropriation to restore the functionality of Kaikoura Harbour after the November 2016 Kaikoura earthquake and tsunami.

Conditions on Use of Appropriation#

Reference Conditions
Kaikoura Earthquake: Support for Rehabilitating Kaikoura Harbour Agreed that the Kaikoura District Council be able to drawdown the funding in phases as appropriate by approval from the Minister of Civil Defence, based on recommendations from the joint governance group.

Restoration of Kaikoura District Three Waters Network (M11)#

Scope of Appropriation#

This appropriation is limited to a contribution to Kaikoura District Council to support additional resilience, capacity, improved materials, or other alternatives to the original infrastructure as part of restoration of essential infrastructure systems.

Expenses#

  2016/17
  Estimates
$000		 Supplementary Estimates
$000		 Total
$000
Total Appropriation - 600 600

What is Intended to be Achieved with this Appropriation#

This appropriation is intended to achieve some additional resilience, capacity or other improvements where appropriate to the Kaikoura District three waters network.

How Performance will be Assessed and End of Year Reporting Requirements#

  2016/17
Performance Measures Estimates
Standard		 Supplementary
Estimates
Standard		 Total
Standard

Additional resilience or other improvements to support the restoration of infrastructure systems are carried out as recommended by the Infrastructure and Facilities Rebuild Steering Group

 New measure Achieved Achieved

End of Year Performance Reporting#

Performance information for this appropriation will be reported by the Minister of Civil Defence in a report appended to the Department of the Prime Minister and Cabinet's 2016/17 Annual Report.

Reasons for Change in Appropriation#

This is a new appropriation to support restoration of the essential infrastructure assets, particularly the three waters network, with some additional resilience, capacity or other improvements where appropriate.

Part 4 - Details of Multi-Category Expenses and Capital Expenditure#

Multi-Category Expenses and Capital Expenditure#

Emergency Management (M11)

Overarching Purpose Statement

The overarching purpose of this MCA is to support communities to be resilient by enhancing their capacity and capability to manage civil defence emergencies.

Scope of Appropriation

Departmental Output Expenses
Community Awareness and Readiness
This category is limited to the development and delivery of long-term national programmes to raise individual and community awareness and preparedness.
Emergency Sector and Support and Development
This category is limited to developing and implementing operational policies and projects, advice, assistance and information to the civil defence and emergency management sector.
Management of Emergencies
This category is limited to management of national emergency readiness, response and recovery, including support to local civil defence emergency management organisations, maintaining the National Crisis Management Centre in a state of readiness, national training and exercises, coordination and management of central government's response and recovery activities and administration of related expenses.
Policy Advice - Emergency Management
This category is limited to the provision of advice (including second opinion advice and contributions to policy advice led by other agencies) to support decision-making by Ministers on government policy matters relating to civil defence emergency matters.

Expenses, Revenue and Capital Expenditure

  2016/17
  Estimates
$000		 Supplementary Estimates
$000		 Total
$000

Total Appropriation

 11,660 13,896 25,556

Departmental Output Expenses

      
Community Awareness and Readiness 1,938 1,815 3,753
Emergency Sector and Support and Development 5,574 553 6,127
Management of Emergencies 3,705 11,401 15,106
Policy Advice - Emergency Management 443 127 570

Funding for Departmental Output Expenses

      

Revenue from the Crown

 11,430 12,560 23,990
Community Awareness and Readiness 1,915 1,815 3,730
Emergency Sector and Support and Development 5,453 (597) 4,856
Management of Emergencies 3,619 11,215 14,834
Policy Advice - Emergency Management 443 127 570

Revenue from Others

 230 1,336 1,566
Community Awareness and Readiness 23 - 23
Emergency Sector and Support and Development 121 1,150 1,271
Management of Emergencies 86 186 272

How Performance will be Assessed for this Appropriation

  2016/17
Assessment of Performance Estimates
Standard		 Supplementary Estimates
Standard		 Total
Standard

New Zealand communities are aware of their hazards and risks, are prepared, and are able to respond and recover from an emergency

 85% Expired measure Expired measure

New Zealand communities are aware of their hazards and risks, are prepared and resilient, and are able to respond and recover from an emergency

 New measure 85% 85%

What is Intended to be Achieved with each Category and How Performance will be Assessed

  2016/17
Assessment of Performance Estimates
Standard		 Supplementary Estimates
Standard		 Total
Standard

Departmental Output Expenses

      

Community Awareness and Readiness

      

This category is intended to ensure that programmes are in place to enable the community to prepare and react to emergency events.

      

The proportion of New Zealanders who know the correct action to take during an earthquake will increase on the previous year by

 New measure Baseline to be established Baseline to be established

The proportion of New Zealanders who know the correct action to take if they feel a long or strong earthquake near the coast will increase on the previous year by

 New measure Baseline to be established Baseline to be established

Management of Emergencies

      

This category is intended to enable management of national emergency readiness, response and recovery operations.

      

National warning issued within 15 minutes after a decision

 100% Expired measure Expired measure

An initial National Warning issued within 15 minutes of the Duty Manager's decision to issue a National Warning

 New measure 100% 100%

National Crisis Management Centre managed, during activations, with:

      
  • Staffing in place according to the activation mode within two hours.
 100% Expired measure Expired measure
  • National Crisis Management Centre has adequate staffing, as deemed by the Duty Manager or National Controller, in place within 2 hours.
 New measure 100% 100%

Project management regarding Cell Broadcast Alerting is in accordance with the project plan and milestones signed off by project governance (see Note 1)

 New measure Achieved Achieved

Policy Advice - Emergency Management

      

This category is intended to ensure that decisions by Ministers on matters relating to civil defence emergency management are supported with world-class advice, assessments and processes.

      

Technical quality of policy advice papers and legal advice assessed by a robust methodology

 95% Expired measure Expired measure

Minister's satisfaction with the quality of policy advice (quarterly) (see Note 2), assessed as 'satisfied' or better

 95% Expired measure Expired measure

The satisfaction of the responsible Minister with the policy advice service, as measured using the Common Satisfaction Survey (see Note 3), is at least

 New measure 6 6

A sample of policy advice fits within the target ranges for quality (see Note 4)

 New measure Achieved Achieved

Note 1 - The project milestones regarding Cell Broadcast Alerting are met as per the project plan.

Note 2 - Satisfaction performance measure involves a 10 point scale (with '10' the highest rating).

Note 3 - The Common Satisfaction Survey measures Ministers' satisfaction with the quality, timeliness and value for money of policy advice on a scale from 1 to 10, where 1 means fell well short of expectations and 10 means far exceeded expectations.

Note 4 - A sample of the Department's policy advice will be assessed by a panel using the Policy Project quality framework. The target ranges for the quality of our policy advice are: that 70% of our assessed papers will score 7 or more, and that 30% will score 8 or more out of 10, with 10 being the highest quality.

Reasons for Change in Appropriation

This appropriation increased for 2016/17 mainly due to:

  • $3.400 million for transfers from the Canterbury Earthquake Recovery appropriation to support the November 2016 Kaikoura earthquake and tsunami response and recovery
  • $1.336 million for overseas aid for civil defence emergency management funded by recoveries from the Ministry of Foreign Affairs and Trade
  • $160,000 expense transfers from 2015/16 to support the completion of a new Public Education Strategy, the delivery of the National Warning System Upgrade and Civil Defence Emergency Management Website Performance Enhancement programmes, and
  •  new funding for the Cell Broadcast Alerting project.

Government House Buildings and Assets (M52)#

Overarching Purpose Statement#

The overarching purpose of this appropriation is maintaining the Government House buildings and related assets in Wellington and Auckland to the standards necessary to fulfil their constitutional, ceremonial and community roles.

Scope of Appropriation#

Non-Departmental Other Expenses

Depreciation of Crown Assets
This category is limited to depreciation expenses on the Government House buildings and related assets.
Government House - Maintenance
This category is limited to the ongoing maintenance of the Government House buildings and related assets, and the grounds on which they are located.
Loss on Disposal of Crown Assets
This category is limited to loss on disposal of Government House precinct buildings and related assets.

Non-Departmental Capital Expenditure

Government House - Capital Investment
This category is limited to investment necessary to preserve the functionality and value of the Government House buildings and related assets.

Expenses, Revenue and Capital Expenditure#

  2016/17
  Estimates
$000		 Supplementary Estimates
$000		 Total
$000

Total Appropriation

 3,782 280 4,062

Non-Departmental Other Expenses

      
Depreciation of Crown Assets 1,962 - 1,962
Government House - Maintenance 600 450 1,050
Loss on Disposal of Crown Assets 170 - 170

Non-Departmental Capital Expenditure

      
Government House - Capital Investment 1,050 (170) 880

Reasons for Change in Appropriation#

This appropriation increased by $280,000 to $4.062 million in 2016/17 due to:

  • $350,000 net expense transfers from 2015/16 to support completion of the maintenance and capital programmes, offset by
  • $70,000 transferred from this appropriation to Departmental appropriations to support the appointment of a long term maintenance coordinator.

Policy Advice and Support Services (M52)#

Overarching Purpose Statement#

The overarching purpose of this appropriation is to provide policy advice to support decision-making by the Prime Minister and the Cabinet and provide support services to the Prime Minister, Cabinet and its committees, the Executive Council, and the Governor General.

Scope of Appropriation#

Departmental Output Expenses

National Security Priorities and Intelligence Coordination
This category is limited to leadership and coordination around national security matters, leading collaboration within the New Zealand intelligence community and providing intelligence assessments to support national security priorities.
Policy Advice - Prime Minister and Cabinet
This category is limited to the provision of advice (including second opinion advice and contributions to policy advice led by other agencies) to support decision-making by the Prime Minister and the Cabinet.
Science Advisory Committee
This category is limited to the purchase of high-quality scientific advice to the Prime Minister.
Support Services to the Governor-General and Maintenance of the Official Residences
This category is limited to financial, administrative, communications and advisory services for the Governor-General; and services to maintain the Governor-General's residences.
Support, Secretariat and Coordination Services
This category is limited to the provision of services to Ministers to enable them to discharge their portfolio (other than policy decision-making) responsibilities including support for the coordination of the Government's legislation programme; secretariat services to the Executive Council, Cabinet and its committees; and administration of the New Zealand Honours system.

Expenses, Revenue and Capital Expenditure#

  2016/17
  Estimates
$000		 Supplementary Estimates
$000		 Total
$000

Total Appropriation

 24,726 2,324 27,050

Departmental Output Expenses

      
National Security Priorities and Intelligence Coordination 9,991 22 10,013
Policy Advice - Prime Minister and Cabinet 4,131 2,577 6,708
Science Advisory Committee 675 50 725
Support Services to the Governor-General and Maintenance of the Official Residences 4,139 (251) 3,888
Support, Secretariat and Coordination Services 5,790 (74) 5,716

Funding for Departmental Output Expenses

      

Revenue from the Crown

 24,696 582 25,278
National Security Priorities and Intelligence Coordination 9,991 (518) 9,473
Policy Advice - Prime Minister and Cabinet 4,131 1,441 5,572
Science Advisory Committee 675 - 675
Support Services to the Governor-General and Maintenance of the Official Residences 4,109 (251) 3,858
Support, Secretariat and Coordination Services 5,790 (90) 5,700

Revenue from Others

 30 1,742 1,772
National Security Priorities and Intelligence Coordination - 540 540
Policy Advice - Prime Minister and Cabinet - 1,136 1,136
Science Advisory Committee - 50 50
Support Services to the Governor-General and Maintenance of the Official Residences 30 - 30
Support, Secretariat and Coordination Services - 16 16

What is Intended to be Achieved with each Category and How Performance will be Assessed#

  2016/17
Assessment of Performance Estimates
Standard		 Supplementary Estimates
Standard		 Total
Standard

Departmental Output Expenses

      

Policy Advice - Prime Minister and Cabinet

      

This category is intended to ensure that decisions by the Prime Minister and Cabinet are supported with appropriate advice.

      

The satisfaction of the Prime Minister and Cabinet with the policy advice service, as per the Common Satisfaction Survey (see Note 1)

 Exceeds expectations Expired measure Expired measure

The satisfaction of the Prime Minister with the policy advice service, as measured using the Common Satisfaction Survey (see Note 2), is at least

 New measure 6 6

Science Advisory Committee

      

This category is intended to achieve the provision of high-quality scientific advice to the Prime Minister.

      

Advice produced is relevant to policymaking, is high quality, and meets the Prime Minister's expectations

 Prime Minister's expectations are met or exceeded Expired measure Expired measure

The satisfaction of the Prime Minister with the scientific advice provided, as measured using the Common Satisfaction Survey (see Note 3), is at least

 New measure 6 6

Support Services to the Governor-General and Maintenance of the Official Residences

      

This category is intended to ensure the Governor-General is appropriately advised and supported in carrying out his or her constitutional, ceremonial, community and international roles. This is intended to be achieved through effective advisory, operational, financial, administrative and communications support being provided to the Governor-General. It is also intended to ensure that the official residences are appropriately maintained.

      

The satisfaction of the Building and Grounds Committee with support and advice in relation to the maintenance of the official residences (see Note 4) is at least

 New measure 6 6

The Governor-General's official residences are well maintained, with maintenance, heritage and gardening plans adhered to.

 Plans are adhered to Expired measure Expired measure

Support, Secretariat and Coordination Services

      

This category is intended to achieve the provision of effective support to the Prime Minister and Ministers to enable them to discharge their portfolio responsibilities, and to support the coordination of the Government's legislation programme, provide secretarial services to the Executive Council, Cabinet, and its committees, and to administer the New Zealand Honours system.

      

Papers for Cabinet and Cabinet committee meetings will be published on CabNet by close of business, two days before the meeting (subject to on-time lodgement in CabNet) (see Note 5).

 New measure 90% 90%

Cabinet minutes will be published on CabNet by the close of business three days after the Cabinet meeting (see Note 5).

 New measure 95% 95%

Papers for Cabinet and Cabinet committee meetings will be published on CabNet by the close of business, two business days before the meeting (subject to on-time lodgement in CabNet).

 90% Expired measure Expired measure

Cabinet minutes will be published on CabNet within three business days of the Cabinet meeting.

 95% Expired measure Expired measure

Note 1 - The quality characteristics of policy and scientific advice to be surveyed with the Prime Minister in 2016/17 are:

  • Completeness/alignment (advice meets the Prime Minister's needs)
  • Timeliness (advice provided in them to meet Cabinet Office and Ministerial requirements, or as otherwise agreed)
  • Robustness (advice received is of high technical quality, considering clarity, accuracy, analytical rigour, fitness for purpose and relevance to the wider context), and
  • Likelihood to recommend (level to which the Prime Minister will tell other Ministers they have received good policy advice from policy advice units).

Note 2 - The Common Satisfaction Survey measures the Prime Minister's satisfaction with the quality, timeliness and value for money of policy advice on a scale from 1 to 10, where 1 means fell well short of expectations and 10 means far exceeded expectations. DPMC does not survey Cabinet for this category, so this reference has been withdrawn.

Note 3 - The Common Satisfaction Survey measures the Prime Minister's satisfaction with the quality, timeliness and value for money of policy advice on a scale from 1 to 10, where 1 means extremely dissatisfied and 10 means extremely satisfied.

Note 4 - The Building and Grounds Committee's role is to ensure the Capital and Long-Term Maintenance Plan developed by Government House and formally approved by the Chief Executive is properly devised and then implemented. The committee receives support and advice from DPMC officials following the development of the Plan regarding its implementation. The committee's satisfaction will be assessed through an annual feedback form.

Note 5 - Measure amended to improve accuracy: The previous reference to 'business' day in respect of material was unnecessary.

Reasons for Change in Appropriation#

This appropriation increased by $2.324 million to $27,050 million for 2016/17 due to:

  • $311,000 to reflect transfers from 2015/16 due to delays in projects and uncertainties around timing of expenditure for the Policy Project and Central Agencies Shared Services (CASS)
  • $1.742 million to reflect revenue received from other Departments relating to the Policy Project and the Science Advisory Committee, and recoveries of secondment costs
  • $300,000 transfer from the Canterbury Earthquake Recovery appropriation to support the November 2016 Kaikoura earthquake and tsunami response and recovery, and
  • $70,000 transfer from the Government House Buildings and Assets appropriation to support the appointment of a long term maintenance coordinator.