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Changes to the Documents Presented with the Budget

The recent review of accountability documents has resulted in a number of changes to the Budget documents being presented on Budget Day 2008. This note outlines those changes.

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Changes to the Documents Presented with the Budget

The recent review of accountability documents has resulted in a number of changes to the Budget documents being presented on Budget Day 2008. This note outlines those changes.

Budget Documentation in Previous Years

In previous years the documents presented to the House on Budget day have consisted of:

Budget Documentation in Previous Years
Shoulder number Contents
B.2 & B.3 Executive Summary, Speech, Fiscal Strategy Report, Economic and Fiscal Update
B.5 Estimates of Appropriations for the financial year about to start (2 volumes)
B.7 Supplementary Estimates of Appropriations for the financial year about to end
Various Statements of Intent for all departments and Offices of Parliament (presented in 3 compendiums)

Changes to Budget Documentation

The main changes to the Budget documentation are:

  • The Estimates of Appropriations (B.5) is a single volume containing the core appropriation information that has previously been in Part B of the Estimates for each Vote.
  • The other information that has previously been in the Estimates for each Vote and the performance information for the financial year about to start that has previously been in each department’s Statement of Intent is brought together in Information Supporting the Estimates.
  • Departments’ Statements of Intent now focus on the medium term (at least three years) outlining departments’ strategy, capability and capital asset management.
  • Information Supporting the Estimates is presented in 10 sector compilations (B.5A Vols.1-10). These compilations have been arranged with the intention of having the Votes examined by a select committee in one or at most two compilations.
  • Each sector compilation includes the forecast financial statements of the departments that administer Votes in that sector and refers to the Statements of Intent of those departments.

As the Supplementary Estimates of Appropriations 2007/08 are supplementary to the Estimates of Appropriations 2007/08 that were presented on Budget Day 2007, a transitional format has been adopted which allows ready comparison with the 2007/08 Estimates.

Budget Documentation 2008 – what is where

This year the Budget documents consist of:

Budget Documentation 2008
Shoulder number Contents
B.2 & B.3 Executive Summary, Speech, Fiscal Strategy Report, Economic and Fiscal Update
B.5 Estimates of Appropriations for the 2008/09 financial year (single volume containing core appropriation information only)
B.7 Supplementary Estimates of Appropriations for the 2007/08 financial year
B.5A Vols.1-10 Sector compilations of Information Supporting the Estimates for the Votes in the sector, including the forecast financial statements of the departments that administer those Votes and references to the Statements of Intent of those departments

A diagrammatic representation of the changes to the Estimates and Statements of Intent is shown below:

Budget 2007

Budget 2007 documents
Budget 2007 documents.
Source: The Treasury

Budget 2008

Budget 2008 documents
Budget 2008 documents.
Source: The Treasury

Structure of the Estimates of Appropriations

Structure of the Estimates of Appropriations
Section Contents

Guide to the Budget Documents

Contents

 

 

Introduction

Purpose of the Estimates of Appropriations

Purpose and Nature of Appropriations

Types of Movements in Departmental Net Asset Balances

Types of Crown Revenue and Crown Capital Receipts

Guide to Reading the Estimates

Generic introductory information on the purpose of the Estimates, and the purpose and nature of the various appropriation and revenue types.  The introduction includes a useful guide to reading the Estimates.

This information is similar to, but more fulsome than, the introduction to the former Estimates.

Votes and Departments in Each Sector

Terms and Definitions

Links to Other Useful Documents

A list of the Votes and departments in each sector.

Summary Tables

Summary of Trends

Appropriations for Output Expenses

Appropriations for Benefits and Other Unrequited Expenses

Appropriations for Borrowing Expenses

Appropriations for Other Expenses

Appropriations for Capital Expenditure

Appropriations for Intelligence and Security Department Expenses and Capital Expenditure

Total Appropriations for Each Vote

Current Year Revenue-Dependent Appropriations

Current Multi-Year Appropriations by Vote, Appropriation Type and Period

Balances of Net Assets of Departments

Crown Revenue and Crown Capital Receipts

The Summary Tables provide a high-level perspective and comparative “ready-reference” for all appropriations (annual, permanent and multi-year) listed by Vote, in alphabetical order.

The Summary Tables include actual and forecast amounts for each year of permanent and multi-year appropriations.

This information is similar to that provided in the Summary Tables of the previous estimates, except that new tables listing total appropriation for each Vote, current year revenue-dependent appropriations and current multi-year appropriations have been included, and the capital expenditure summary table now includes capital expenditure under permanent appropriation for the Vote of the Responsible Minister for each department.

Votes [in alphabetic order]

Minister(s) Responsible for Appropriations

Administering Department

Minister Responsible for the Department

Overview of the Vote

Details of Appropriations

  • Details of Annual and Permanent Appropriations
  • Details of Multi-Year Appropriations

Details of Projected Movements in Departmental Net Assets

Votes and the appropriations within each appropriation type are listed in alphabetical order.

The Overview of the Vote provides a plain language summary of the amounts of the appropriations and is repeated in the Supporting Information for each Vote.

The Details of Appropriations contain the type, title, scope, period, and amount of each appropriation within the Vote. 

The Vote of the Responsible Minister for each department also includes details of the opening and closing balances, and movements in, the net assets of that department.

This information was formerly shown in Parts B1 and E1 of the Estimates.

Structure of the Information Supporting the Estimates of Appropriations

Section Contents
Introduction Essentially the same information as provided in the Estimates (see overleaf).

Overview for the Sector

Sector Overview Statement

Ministerial Statements of Responsibility

Speaker’s Statement of Responsibility

Chief Executive Statements of Responsibility

The optional Sector Overview Statement provides a high-level summary of the Government’s expectations and priorities.  Also included are mandatory statements of responsibility from portfolio Ministers and department chief executives.

Performance Information for Appropriations in Each Vote

Part 1 - Summary of the Vote

Part 2 - Details and Expected Performance for Output Expenses

Part 3 - Details for Benefits and Other Unrequited Expenses

Part 4 - Details for Borrowing Expenses

Part 5 - Details and Expected Results for Other Expenses

Part 6 - Details and Expected Results for Capital Expenditure

The Summary of the Vote comprises:

  • Overview of the Vote
  • High-Level Objectives of the Vote
  • Trends in the Vote (Summary of Financial Activity, Budget Policy Initiatives, and Analysis of Significant Trends).
  • Reconciliation of Changes in Structure

Parts 2 to 6 (where applicable) include:

  • Intended Impacts, Outcomes or Objectives
  • Appropriation Title
  • Scope of Appropriation
  • Expenses (and Revenue) / Capital Expenditure
  • Reasons for Change in Appropriation
  • Output Performance Measures and Standards / Expected Results
  • Conditions on Use of Appropriation
  • Memorandum Account
  • Current and Past Policy Initiatives

Much of this information was formerly shown in Parts A and C to E of the Estimates, and the SOI.

Statements of Forecast Service Performance of Departments A table cross-referencing material in Part 2.1 of the Votes administered by the department (section 41 of the PFA 1989).

Forecast Financial Statements of Departments

Statement of Common Accounting Policies

Forecast Financial Statements for [Xxx Department]

  • Statement of Forecast Financial Performance
  • Forecast Changes in Taxpayers’ Funds
  • Statement of Forecast Financial Position
  • Statement of Forecast Cash Flows
  • Statement of Significant Assumptions
  • Statement of Entity-Specific Accounting Policies
  • Notes to the Financial Statements

These statements meet the remainder of the reporting requirements of section 41 of the PFA 1989.

They include a Statement of Common Accounting Policies applicable to all departments, forecast financial statements for each department, and additional or specific accounting policies for matters not covered by the common policies.

Forecast Financial Statements (and Statements of Forecast Service Performance) were formerly included in each department’s SOI.

Statements of Intent of Departments

Ministerial Foreword

Introduction from the Chief Executive

Nature and Scope of Functions

Strategic Direction

Operating Intentions

Managing in a Changeable Operating Environment

Assessing Organisational Health and Capability

  • Equal Employment Opportunities
  • Departmental Capital Intentions

Additional Information

Additional Statutory Reporting Requirements

The SOI is a departmental document and the format shown here provides a guide only. Departments may structure their SOI differently.

The SOI is considerably briefer than in previous years and covers departmental strategic direction and operating intentions (including performance information) over the medium term (3 to 5 years).

The SOI covers the information required by section 40 of the Public Finance Act 1989.